Business Operations Coordinator Full Time

Description Business Operations Coordinator Operations Coordination | CRM Management | Billing | Scheduling Position Type: Full-Time, Remote

Working Hours
Business Hours Business Operations Coordinator to support daily operations across scheduling, billing, CRM management, crew coordination, and administrative workflows. Working closely with the Owner, you'll coordinate multiple operational functions including business administration, field operations, invoicing, scheduling, and client communication. This is not a strategic management role. If you're detail-oriented, systems-minded, and enjoy keeping businesses running efficiently behind the scenes, this role is a great fit. Support day-to-day operational workflows to ensure smooth business performance. Systems & Data Management Maintain accurate records within CRM systems, including: Microsoft Excel OneDrive CompanyCam Internal business systems Ensure operational data remains accurate, structured, and up to date. Prevent discrepancies affecting reporting, scheduling, billing, or payroll. Invoicing & Billing Coordination Verify billing aligns with completed work and operational records. Monitor accounts receivable and assist with payment follow-ups. Monitor crew schedules and job progress using platforms such as: Aspire Azuga Similar operational software Identify scheduling conflicts, delays, or workflow issues proactively. Review daily time entries to support payroll and job costing accuracy. Coordinate communication between field crews and office operations. Lead & Client Pipeline Management Maintain accurate CRM pipelines and follow-up schedules. Vendor research Pricing comparisons Municipal contract research Organize operational documentation and reporting. Email inbox Microsoft Teams communication Operational correspondence Respond to routine communication while escalating urgent matters appropriately. Proven experience in: Operations Coordination Administrative Support Billing Invoicing Business Operations Experience working across multiple business systems simultaneously. Microsoft Excel Outlook Word Teams OneDrive Experience using CRM systems (Aspire experience is a plus). Strong written communication and professional email management skills. Ability to work independently in a remote environment. Field Operations Service Businesses Crew-Based Organizations Familiarity with: Scheduling Payroll Coordination Job Costing Experience with: Municipal contracts Vendor management Proposal preparation Experience maintaining operational dashboards and workflow trackers. Construction Landscaping Home Services Operations-intensive businesses Process invoices and monitor accounts receivable. Update CRM records and maintain pipeline accuracy. Review time tracking before payroll processing. You serve as the operational backbone of the business, ensuring workflows remain organized, systems stay accurate, and daily operations run efficiently. Accurate and up-to-date CRM records. Clean payroll and time-tracking coordination. High-impact operational role supporting business leadership. Direct ownership of critical business workflows. Fully remote work environment. Operations Manager Executive Operations Manager Chief of Staff Business Operations Manager Initial Phone Screen Spark Hire Intro Video (3–5 minutes) Practical Workflow or Operations Exercise Client Interview Offer & Onboarding Spark Hire Intro Video . This short, self-recorded video is the next step that completes your application and can be recorded whenever it's convenient for you. Instead of repeating yourself across multiple screening calls, you'll introduce yourself once, and your video will be shared with the hiring team. Don't overthink it—you can record your video as many times as you'd like before submitting it. for your Spark Hire invitation after submitting your application. Business Operations Coordinator Apply today and become a key contributor to a growing business where operational excellence, accuracy, and reliability drive success.