Full Time Administrative Coordinator Full Time Administrative Coordinator

Join us in inspiring everyone to express their unique beauty. IPSY is the beauty industry's most powerful platform, uniting brands, creators, and hyper-engaged consumers with unprecedented access to each other through the ultimate beauty membership. Home to sample-size subscription IPSY Original, full-size subscription IPSY Extra, and quarterly, limited-edition collection IPSY Ultimate, we curate beauty for millions of members so they can play, explore, and express their unique beauty every day. Explore careers and learn more about our values, culture, and benefits across all our brands: remote-first company. Our fully remote team members have the chance to live and work where they want, because we believe work should fit into your life—not the other way around.

We offer
monthly virtual activities, company-wide offsites, professional development, and learning sessions, to help our team members stay connected, engaged, and impactful while working virtually. United States Remote: Remote positions which may be performed in any of the states where IPSY has established a Business presence: We don't ask for software downloads (except Zoom) and we will never ask for sensitive information (like SSN/bank info). We're looking for an Office Coordinator to own the day-to-day operations and administrative needs of our office. The Office Coordinator will manage office operations, vendor relationships, administrative logistics, and employee support. This role will also play a critical coordination role during an upcoming office renovation, acting as the on-site point of contact with vendors, contractors, and building management. As the office continues to grow and take on new projects, this role is key to ensuring consistency, organization, and a positive employee experience. This position reports to the Project Manager and is an onsite role, based in Mexico City. What You'll Be Doing: Office Maintenance & Operations You'll own the day-to-day functionality of the office and ensure a safe, organized, and welcoming work environment. Coordinating office services such as cleaning, maintenance, security, internet, utilities, and other facility vendors Receiving, sorting, and distributing mail, packages, and deliveries Managing office supplies, kitchen stock, equipment, and general inventory; Overseeing office upkeep and ensuring facilities are clean, functional, and well-maintained Leading the office renovation project in partnership with the GM, acting as the primary on-site point of contact with contractors and vendors Coordinating billing, expense reporting, vendor invoices, and payment follow-ups to ensure accuracy and timely processing You'll provide hands-on operational support to the Marketing team, particularly for on-site needs and content production. Purchasing props, materials, and supplies for photo shoots, campaigns, and content creation Keep general inventory of production assets (props, lighting, technical equipment, and accessories) Supporting internal office communications and announcements Acting as a point of contact for general employee questions related to office operations Helping maintain an organized, inclusive, and well-functioning office environment that supports productivity and collaboration Proven experience in office coordination, administration, or operations roles Experience working with vendors, invoices, contracts, budgets, and basic expense or billing processes Fluency in English (and Spanish Experience supporting office renovations or facilities projects Familiarity with vendor negotiations or cost-control processes Paid time off & work from home flexibility