Maintenance Coordinator For Property Management Company
hace 2 semanas
Maintenance Coordinator For Property Management Company (Remote) Cs Outsource • Xico, Veracruz, México We are seeking an experienced Virtual Assistant Maintenance Coordinator to oversee and manage the maintenance operations for our vacation rental properties. The ideal candidate will have a solid background in property maintenance coordination, with a particular focus on single-family homes. This role requires expertise in planning, scheduling, and executing both preventive and corrective maintenance tasks, as outlined in our maintenance processes. You will be responsible for equipment maintenance, supervisory skills, preventive maintenance, and overall maintenance management for vacation rental properties. Key Responsibilities Prepare detailed work orders, specifying all necessary information, including the job requirements, requester details, and equipment specifications. Coordinate with vendors and maintenance staff to ensure that all materials, tools, and manpower are ready and available for planned maintenance tasks. Implement a structured scheduling strategy (daily, weekly, or monthly) to manage both planned and unplanned maintenance tasks. Prioritize tasks based on urgency and impact, distinguishing between emergency repairs, high-priority jobs, and routine maintenance. Conduct daily briefings with the maintenance team to confirm schedule accuracy, availability of resources, and address any emergent tasks. Serve as the liaison between property managers, tenants, and the maintenance team to communicate upcoming tasks, expectations, and timelines. Manage backlogs and re‑scheduling of previously planned tasks as necessary due to resource limitations or emergency priorities. Proactively identify and address potential conflicts in scheduling, such as resource availability, required permits, and operating conditions. Ensure all tasks have the required permits, resources, and qualified manpower. Organize and verify the availability of special tools or equipment (e.g., cranes, lifts) as required by specific maintenance activities. Verify that maintenance tasks adhere to company and safety standards, providing high‑quality property maintenance with minimal disruptions. Conduct regular follow‑ups on completed tasks to ensure adherence to the four maintenance quality parameters: Method, Material, Manpower, and Machinery. Required Qualifications Minimum of 5 years in maintenance coordination, ideally in vacation rental or single‑family home property management. Strong understanding of property maintenance best practices, especially in preventive and corrective maintenance. Proficient in using maintenance scheduling software, digital work order systems, and general project management tools. Excellent written and verbal communication skills for clear and effective interactions with team members, vendors, and tenants. Strong decision‑making skills to prioritize emergency versus routine tasks effectively. Any property maintenance or safety‑related certifications are a plus. We are an equal opportunities employer and welcome applications from all qualified candidates. #J-18808-Ljbffr
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