Finance Manager

Summary

The finance manager is responsible for supporting the operational supervision of the finance department in order to ensure the accurate finance reports and information and contracted services, providing in a timely manner the correct process in accordance with the policies, procedures, quality and service standards stablished by Hyatt International Corporation brand.

Also assists the planning, implementation and monitoring of Finance Activities in conjunction with the ADOF and DOF.

Responsibilities Finance:
Will be responsible for the operational accounting of the company.

• Will help in the preparation and updating of accounting department operations manuals.
• Will ensure that the hotel complies with all Policies and Procedures of the Finance Department at the Hotel, otherwise notify the Director of finance.
• Will ensure that government mandated tax and employee laws are strictly followed and implemented.
• Will carry out, support and supervise the team in the preparation of bank reconciliations, credit cards and balance sheets.
• Will ensure that an organized and uptodate filing system is maintained for all pertinent financial records.
• Will review the daily mail from the Accounting Department
• Will be responsible to elaborate the manuals and SOP according to the Hyatt ́s requirements for the operational finances.
• Upon receiving finances information, will check that the information is complete and correct.
• Will be in charge of collecting all the information and needs of the finances system, and maintain keeping the finance team updated with the new systems and tools.
• Will ensure with finance team that the operational systems are kept working effectively on a daily basis.
• According with finances objectives, will monitor in conjunction with the Director of Finances the department's productivity, as well as guarantee that the technologies meet the expectations of the department and the hotel.
• Must have knowledge of all the systems for reviewing information, updating comments and participated as necessary.
• Will review the audit calendars and notifications about it, to prepare the information and attend the audits.
• Prepare all the necessary information to comply with the diligence of internal and external audits, and fiscal audits it can be annual or semiannual.
• Will ensure that all finances areas receive their information about audit requested.
• Will support, followup and back up in audit topics.
• Upon receiving the monthly reports, will check that the information is complete and correct including the HR journal entries from salaries & wage & PTEB.
• Will review the post payments from invoices in Mark view system.
• Will ensure that all commission payments form travel agents, suppliers, etc. are up todate.
• Review in according to payable calendar the trial payable.
• Will be in charge of collecting all the information and needs of monthly balances sheets reconciliations and transmit said information to the areas involved, with the aim of making the success financial closing of the month.
• Will be in charge of collecting all the information and needs of monthly balances sheet reconciliations and will prepare the assets balance, liability balance, equity balance, blackline balance reports.
• Will provide all the additional information, about monthly reports and follow up outstanding topics for upload in systems.
• Develop daily bank accounts reconciliations reports according to daily bank journal entries, unidentified deposits.
• Will ensure that receive all bank statements, reconcile all credit cards, and follow up any outstanding unidentified transaction and guest compliance.
• Review that the purchasing order accomplish with the conduct standards.
• Will review the daily internal credit list, open folio reports and master guest accounts, to ensure that appropriate followup measures have taken.
• Will assist the Director of Finances in all the reports and financial analysis.
• Will maintain contact with the operational finance areas to be sure and ensure that timely financial reports are complied with.
• Will help in the special statist reports for the General Manager and all the areas requires.
• Build and strengthen relationships with all departments.
• Assist in the development of ideas to support development of the team.
• Will participate in the Annual and Monthly Budget of the all areas, as well as the Director of Finances required.
• Participated in the finance's monthly meetings and the end of the month.
• Will be sure to send the corresponding invoices for payments.
• Understand the general policies and of cancellation to review the correct daily charges.

Administrative Responsibilities:

• Attend all internal meetings of the Finances area and / or those required in other areas.
• Will know the guidelines of Finances departments, to comply with them in an ideal way.
• Organize that all finances teams stay the files in according manner.
• Will make the break

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