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Team Assistant temporary

hace 3 meses

Ciudad de México, Ciudad de México United Nations A tiempo completo

This position is located within the Finance Unit of Economic Commission for Latin America and the Caribbean (ECLAC) in Mexico.

The Team Assistant will report to the Finance Supervisor.

Responsibilities:

Under the overall supervision of the Finance Supervisor, the Team Assistant will be responsible for the following duties:

  • Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation, and reporting.
  • Processes payment requests in connection with purchase of goods and services after ensuring compliance with all relevant rules and instructions, and proper documentation and certification.
  • Monitoring accounts and payment to vendors and individual contractors for services.
  • Provides administrative support to the Head of Finance Unit.
  • Prepares, processes and followsup on administrative arrangements and forms related to the official travels
  • Maintains files (both paper and electronic) and databases for work unit.
  • Sorts and distributes or processes mail and other documents.
  • Checks accuracy of simple calculations, codings, data, etc.
  • Uses basic keyboard and word processing skills to prepare forms and short documents (e.g. Memos, letters, electronic mail, etc.).
  • Delivers urgent mail/messages.
  • Performs other duties as assigned.
Competencies

  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required.

Work Experience
A minimum of two year of relevant work experience in finance, accounting, travel or related
who possess a first-level university degree or higher.

Relevant training in data analytics is desirable.

Experience with ERP systems, such as Umoja (SAP) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat; and Spanish is a working language of ECLAC.

For the position advertised, fluency in English is required; and fluency of Spanish is required. Knowledge of another official United Nations language is a desirable.

Assessment

Special Notice

  • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.


Applicants will be responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.

international humanitarian law.

United Nations Considerations


Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.

For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.