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Executive Assistant

hace 3 meses

Ciudad de México, Ciudad de México Capgemini A tiempo completo

About Capgemini

Capgemini is a global leader in partnering with companies to transform and manage their business by harnessing the power of technology. The Group is guided everyday by its purpose of unleashing human energy through technology for an inclusive and sustainable future. It is a responsible and diverse organization of over 360,000 team members in more than 50 countries. With its strong 55-year heritage and deep industry expertise, Capgemini is trusted by its clients to address the entire breadth of their business needs, from strategy and design to operations, fueled by the fast evolving and innovative world of cloud, data, AI, connectivity, software, digital engineering, and platforms. The Group reported in 2022 global revenues of €22 billion.

Our client is one of the United States' largest insurers, providing a wide range of insurance and financial services products with gross written premiums well over US$25 Billion (P&C). They proudly serve more than 10 million U.S. households with more than 19 million individual policies across all 50 states through the efforts of over 48,000 exclusive and independent agents and nearly 18,500 employees. Finally, our client is part of one the largest Insurance Groups in the world.

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Job Summary:

The executive assistant provides moderate to advanced, often confidential support to company executives by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls, and managing calendars (including booking travel) for one or more executives as assigned. Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations.

Essential Job Functions:

  • Greets internal and external customers; handles general inquires; refers more complex inquiries to appropriate department or individual.
  • Uses good judgment and operates with a customer-centric approach to problem solving.
  • Organizes executive's calendars and prioritizes requests as needed. Schedules and coordinates meetings, appointments, and other activities.
  • Contacts individuals to communicate schedule changes. Assists in compiling meeting agendas and speeches, etc.
  • Compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of executive.
  • Helps to prepare charts, graphs, tables, as necessary. Uses discretion in answering and screening telephone calls and emails as appropriate.
  • Receives and assigns incoming mail to appropriate individual. Retrieves files and materials needed to address action items in mail/emails Maintains records, confidential files, and hold/diary system. Does follow-up work as needed. May requisition, distribute and maintain supplies.
  • Prepares expense reports and handles payments for expense items. May back up other Executive Assistants as needed.

Physical Actions:

  • Physical Environment: Required job duties are normally performed in a climate-controlled office environment.

Education Requirements:

  • High school diploma or equivalent required. Bachelor's degree preferred.

Experience Requirements:

  • Four or more years in an administrative capacity, preferably in a corporate setting.

Special Skill Requirements:

  • Bilingual English and Spanish, intermediate to advanced proficiency in Microsoft Office Suite, including word, excel, power point and Outlook.
  • Ability to type accurately using standard business vocabulary and grammar.
  • Excellent organization and time management skills.

Disclaimer:

Capgemini is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.