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hace 3 meses
About Oliver Wyman:
Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 7,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC].
For more information, visit Follow Oliver Wyman on Twitter @OliverWyman.
*PLEASE SUBMIT CVs IN ENGLISH*
* THIS IS A HYBRID ROLE THAT REQUIRES A PRESENCE IN THE OFFICE 2 DAYS PER WEEK. THERE IS NO OPTION TO BE FULLY REMOTE.*
Job Overview:
The Administrative Coordinator will execute "on demand" administrative support requests accurately in and in a timely manner.
Key Responsibilities:
- Schedule and coordinate complex meeting requests and logistics
- Coordinate travel arrangements, including air, hotel, ground transportation and meal reservations
- Ensure timely administration of any required visa/travel documentation processes
- Compile and submit timesheets and expense reports according to policy
- Employs best practices when accessing the CRM, including timely and accurate contact creation/updating of contact, opportunity and meeting activity information, according to global data standards
- Process vendor invoices using iProcurement, including new vendor set up, purchase order requisition, receipting invoices and proactive status updates to key stakeholders in a timely manner
- Research and coordinate internal and external events (i.e. dinners, happy hours, team building events, etc.)
- Research and coordinate corporate gifts (i.e. new joiners, baby, wedding, funeral, illness, promotion)
- Provide coverage for EAs/AAs who are out of the office and ensure seamless handoff upon EA/AA return
- Reserve conference room space through internal conference room systems
- Build and maintain cooperative relationships with colleagues at all levels.
- Perform other related duties as required by management
Experience Required:
- 2+ years of previous administrative or customer service experience
Skills and Attributes:
- Thoughtful judgment and ability to have an owner's mentality while being courteous and caring
- Strong organizational skills that demonstrate the ability to perform and prioritize multiple tasks
- Detail-oriented, even when the work is fast-paced
- Resourceful, takes proactive approaches to problem-solving with strong decision-making capabilities
- Positive demeanor and superior written and verbal communication skills are essential
- Solid time-management abilities with the ability to prioritize tasks
- Possess a positive attitude and be willing to work as part of a team
- Able to work with different personalities
Technical Skills:
- Competent working with Microsoft Office suite, including Word, Outlook and PowerPoint
Marsh & McLennan Companies is a global professional services firm providing advice and solutions in the areas of risk, strategy and human capital. It is the parent company of a number of the world's leading risk experts and specialty consultants, including Marsh, the insurance broker and risk advisor; Guy Carpenter, the risk and reinsurance specialist; Mercer, the provider of HR and related financial advice and services; and Oliver Wyman, the management consultancy. With over 81,000 colleagues advise clients in 130 countries and annual revenue of nearly $19 billion, Marsh & McLennan Companies provides analysis, advice and transactional capabilities to clients in more than 130 countries. Its stock (ticker symbol: MMC) is listed on the New York, Chicago and London stock exchanges.
Marsh & McLennan Companies offers competitive salaries and comprehensive benefits and programs, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: We are committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people regardless of their sex/gender, marital or parental status, ethnic origin, nationality, age, background, disability, sexual orientation, gender identity, gender expression or any other characteristic protected by applicable law.
