Senior Human Resources Assistant

Job Description

Description

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All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRFs core values of professionalism, integrity and respect for diversity.

Duties:

Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.Process local staff memberscontracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office. Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservationsAssist with shipment of their personal effects in coordination with the logistics section.Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.Initiate routine correspondence on HR matters for the authorizing officers approval.Perform other related duties as required.

Minimum Qualifications:

Education & Professional Work Experience:

2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Fields of Education:

Secretarial Administrative

Language Requirements:

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Source:

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Education & Professional Work Experience:

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