project assistant

Req ID:453801

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

JOB TITLE & PURPOSE OF THE JOB

Job Title Project Assistant

Purpose of the job:

provide a confi dential, effective and professional service tothe Manager and his/her team

assist the Manager to guarantee time effi ciency,communication and organization

provide support on any specifi c subjects linked to theactivities of the department.

POSITION IN THE ORGANISATION

Organisation structure:

Region or Country orheadquarter / PMO

Reports directly to:

Project Manager / PrFOM

Other reporting to:

Project Manager

Direct reports:

N/A

Network & Links

Internal

Project team

Management

External

customer

providers (CarlsonWagonlit,hotels, ..)

ACCOUNTABILITIES & AUTHORITIES

Key accountabilities:

Follow-up of the supply of warehouse consumables (kitchen, offi ce ....)

Managing and recording annual leave of Project team

Liaising with project team on a regular basis to obtainvarious information for the PM

Compiling reports for Project reviews

Arranging meetings – including room bookings, equipment,refreshments, etc

Customer liaison – build up relationships with the customersat all levels and become a reliable

point of contact for them

Manage the offi ce – reception of visitors, room allocation,post, invoices, lunches etc

Travel arrangements – fl ights/hotel bookings -visa

Manage expenses sheets in the e-tools

Diary management

Email management: where appropriate responding onOperations Director's behalf / fi elding

telephone calls

Prepare agendas for the meetings, write minutes

Provide support in making PowerPoint presentations

Manage DA and follow payment of invoices

Provide the necessary support to new comers in the team

Follow-up of vehicles maintenance program ( status, gas,physic conditions.....)

Educational Requirements
Mandatory:

Degree level

IT skills – competentuser of Word, Excelpackages, Lotus NotesEmail, Internet. Goodcommand of software(word, excel, PowerPoint,Outlook...) and computer

Driver license(minimum type A)

Company's intranettravel bookings (CarlsonWagonlit)
Desirable:

shorthand and typing

Senior Secretary course

English
Experience

Mandatory:

Good knowledge of Alstom & other functional areas withinthe organization

Basic knowledge of domestic market

Flexible and the ability to multi task
Competencies & Skills

Trustworthy / Confi dential / Discretion

Sense of urgency

Autonomy, good sense of initiative and ability to anticipateand solve issues

Quality rather than quantity service

Reactivity

Good relationship and communication skills

Team-spirit and customer focused

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

Job Type:​Experienced​