Executive Assistant
hace 4 semanas
Novo Legal Group is a leading human-rights and US immigration law firm with offices in Denver, CO; Seattle, WA; Walla Walla, WA; and Guadalajara, MX (Punto Sur).We take on the toughest cases—often where others have walked away—and we win.Our collaborative, mission-driven culture delivers exceptional results for our clients and a supportive, entrepreneurial environment for our team.**The Role**We're seeking a **dynamic, boundary-pushing** professional to serve as the Executive Assistant for our head litigator.Think of this role less as a traditional assistant and more as the "manager-in-chief" for a legal rock star: you'll structure his day, steer priorities, and ensure every commitment—virtual meeting, strategic initiative, or unexpected opportunity—gets the attention it deserves.**Key Responsibilities**- **Daily Accountability & Planning**: Kick off each morning with Luis to review his top priorities ("Good morning, Luis—here are your top 3 projects; which shall we tackle first?") and guide him through the day.- **Virtual Meeting Support**: Attend every virtual meeting with Luis, capture action items and time entries, and immediately circulate concise debriefs to internal stakeholders (marketing, paralegals, co-counsel).- **Project Ownership**: Serve as the central point of contact for Luis's team—track deadlines, escalate roadblocks, and proactively surface opportunities (speaking engagements, media requests, client outreach).- **Travel & Logistics**: Book flights, lodging, and ground transport for in-person events (including speaking tours and conferences).Prepare detailed itineraries and post-trip expense reconciliations.- **Personal Touches**: Arrange meals, order UberEats, or secure the ideal focus-friendly workspace—whatever keeps Luis energized and on mission.**What We're Looking For**- **Strong Personality & Presence**: You know when to challenge a brilliant strategist and when to rally behind them.You earn trust by delivering results—firmly, respectfully, and with a bit of flair.- **Obsessive Organizer**: You love lists, calendars, and workflows—and you can wrangle a brilliant but impulsive mind into a strategic plan.- **Communication Ninja**: Exceptional written and verbal skills in English (Spanish a plus).You can draft a concise client update, push back diplomatically on scope creep, or debrief a hearing in real time.- **Tech-Savvy**: Comfortable with Microsoft Teams, case-management platforms, Google Workspace, social media channels, and other tools.- **Sense of Humor**: You know humor fuels resilience.**Why Novo Legal Group?**- **Growth & Learning**: Gain an insider's view of nationwide, high-stakes litigation and the chance to shape firm operations from day one.- **Remote-First Culture**: Collaborate across time zones with supportive teams in Denver, Seattle, Walla Walla, and Guadalajara.**How to Apply**Click the "Apply" button and send us:- Your résumé.- A joke (in English or Spanish) - humor gets us through the day and lets us know you read the posting.- A brief note (2-3 sentences) on why you're excited about this role.Pay: $22,****** - $28,****** per monthWork Location: Hybrid remote in Tlajomulco, Jal.
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