Project Analyst

Job Title: Project AnalystLocation: Monterrey, MXDepartment: Project ManagementReports to: Regional Operations DirectorSUMMARY:We are seeking a detail-oriented and highly organized Project Analyst to support our Project Management team in executing and maintaining key operational functions.This role plays a vital part in ensuring smooth project setup, financial tracking, compliance adherence, and milestone management throughout the project lifecycle.The ideal candidate will have experience with project coordination, financial systems, and cross-functional collaboration.ESSENTIAL DUTIES AND RESPONSIBILITIES:- Project Booking & Setup: Coordinate and manage the initial setup of projects in internal systems, ensuring accuracy in project details, scope, and structure.- Project Invoicing & Schedule of Values: Manage invoicing schedules in accordance with contractual payment terms; create and maintain the Schedule of Values to support accurate billing and financial reporting.- Contract Execution & Compliance Support: Assist Project Managers with the execution, administration, and tracking of client and subcontractor contracts; monitor adherence to internal policies, contractual obligations, and regulatory requirements.- Milestone Management: Maintain and track key project milestone dates to ensure timely execution of deliverables; update relevant systems and communicate changes to appropriate stakeholders.- Revenue Forecasting: Collaborate with Project Managers and Finance teams to support revenue forecasting activities by incorporating project progress, change orders, and invoicing schedules.- Change Order Setup: Facilitate the setup and documentation of change orders; ensure all scope modifications are accurately reflected in project budgets, schedules, and financial forecasts.- Invoice Processing: Review, verify, and process invoices to ensure compliance with contractual terms; coordinate with vendors and internal stakeholders to resolve discrepancies.- Budget Setup and Monitoring: Assist in the creation and setup of project budgets within financial systems; monitor budget performance and provide reporting throughout the project lifecycle.- Procurement and Product Ordering: Collaborate with procurement and project teams to facilitate timely ordering, tracking, and delivery of materials and products essential to project execution.- Project Management: Independently manage and oversee the execution of projects valued under $50,000, including scope definition, scheduling, budgeting, vendor coordination, and status reporting, ensuring timely and cost-effective delivery in alignment with organizational standards.EXPERIENCE AND QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential function satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required:- Previous experience in a Project Management role or a similar position with a solid grasp of project management principles.- Proficiency in preparing and interpreting flow charts, schedules, and detailed action plans, enabling effective project planning and execution.- Strong organizational skills with the ability to manage multiple priorities effectively.- Excellent interpersonal and communication skills, both written and verbal, with a customer-focused mindset.- Familiarity with order entry processes, either through prior experience or a strong understanding of the associated workflows.- Meticulous attention to detail, coupled with strong organizational skills, allowing for accurate and thorough project documentation and execution.- Self-motivated and proactive, demonstrating excellent communication skills and the ability to initiate and drive project-related tasks independently.- Quick learner with the capability to grasp new concepts swiftly and follow instructions effectively, ensuring efficient project execution.- Proficient in Microsoft Office Suite (Excel, Outlook, Word); experience with Microsoft Project is a plusEDUCATION and/or EXPERIENCE:- Bachelor's degree in Business or related field preferred; coursework or certification in Project Management is a plus.- Experience with Microsoft AX ****, Microsoft Project, and ServiceNow preferred.LANGUAGES AND TRAVEL:- Fluent English essential, other languages (e.g. Spanish/German) a plus- Travel domestically (approx. 0-10%)SKIDATA, Inc. is an equal opportunity employer.All qualified applicants for employment will be considered without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, status as an individual with a disability, veteran status, or any other basis protected by federal, state, or local law.EEO M / F / D / V