Events Coordinator

Office Hours: 8:00am – 5:00pm eastern standard time zone; Monday – Friday***You must have previous full-time Events Coordination experience*******Please submit your resume/CV in English with your application****Summary:We are seeking a highly organized and responsible Events Coordinator to join our growing organization. This person will play an integral role in assisting in building the profile of our company through marketing and distribution efforts, events and social media outreach. In this role, you will develop new and exciting narratives, engage with clients, build strategic relationships and partnerships. The duties and responsibilities of an Events Coordinator center on planning and managing events of varying sizes and purposes. The Events Coordinator has to understand what it takes to make sure the inventory and logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothlyYou will thrive in this position if you have a friendly, outgoing personality, are self-motivated, organized and a self-starter and enjoy a challenge and a fast-paced environmentWe are caa: https://www.youtube.com/watch?v=ZlKbddSEXKoKey Responsibilities:Planning event details and aspects, including all logistics, promotion, seating, dining and guestsMaintaining relationships with venue barters, hotels, catering companies, etcOverseeing travel details for the caa staff attending (hotel reservations, flight itineraries, ground transportation, etc)Ensure caa materials have been sent out to venue (books, caa promotional materials)Ensure attendee tags are printed in time and all the titles fit the tag sizeAttending the events and ensuring success / Ability to travel up to 20 times a yearEstablishing and maintaining relationships with vendors, venues and sponsorsEnsuring that all sponsors deliverables have been carried outRemaining under budget with all costs; always keeps costs in mind when planningManaging events and addressing potential problems that may arise before and during the eventAbility to manage multiple events that may happen within a close date rangePlanning for potential scenarios that could impact the integrity of the eventOversees promotion of events through work with our Digital Marketer and eblast promotion, LinkedIn and Eventbrite promotion and other avenues to create visibility and attract attendeesMaintaining a working knowledge of the complex needs of a wide variety of eventsWorks along sales team on launch conference RSVPs to ensure good attendance and sponsors deliverables-Pulls lists of invitees for teams-Invites CAA clients and contracts (over the phone and email) to CAA events, reaching goals set-Strives to obtain purchased tickets through LinkedIn, Eventbrite and eblast-Oversee sponsors relationships if needed, particularly regarding the set up of engagement tables and bannersKey Requirements/Qualifications:Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job - both internal staff and external contacts. Vendors and venues must be established, sponsor’s deliverables must be carried out, and internal staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests and sponsors can expect.Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.Budgeting: Every event comes with a cost, and it’s the Event Coordinator’s job to keep those costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.What Are the Perks?Extensive TrainingTeam Member referral bonusCompetitive holiday and ETO (Earned Time Off)Summer early FridaysMentorship program and ongoing training platformsVolunteerism LeaveNetworking opportunitiesPlease keep in mind that as a fast-growing, cutting-edge media company, we look for innovation in everything we do. If you like meeting and connecting with new people and working in a dynamic environment that is constantly changing, this is a good place for you to be. If you're great at everything above but are looking for the predictable, don't like to change things up, get in the weeds and think of new ideas or experiment with fresh concepts, this likely isn't the right fit for you. But if you can jump on board, let us know. We want to meet YOU.About us:Check us outWebsite: www.capitalanalyticsassociates.comX: @capitalanalyticLinkedIn: /company/capital-analytics-associates/Caa is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrative and Project ManagementIndustriesBook and Periodical Publishing and Events ServicesReferrals increase your chances of interviewing at caa by 2xGet notified about new Event Coordinator jobs in Mexico City, Mexico.We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr