Lower School Director's Administrative Assistant

hace 2 semanas

Mexico City The American School Foundation A tiempo completo

OverviewThe Lower School Office Manager (Director's Assistant) supports all the processes of the division. Responsible for reviewing and maintaining the databases and files of the office to keep them organized and updated.EducationBachelor's degree in AdministrationBilingual: English and Spanish (Mandatory)Qualifications and ExperienceTwo years of experience in a similar positionKnowledge in the use of administrative/academic platforms such as PowerSchool, Google Calendar, Gmail, SAP, etc.Basic knowledge in the use of copy/printing machines.Duties and ResponsibilitiesProvide dedicated executive support to the Head of Lower School, including meticulous management of their schedule, handling correspondence (calls, emails), and taking meeting minutes as requested.Ensure efficient office and facility operations by managing inventory (supplies, equipment), coordinating maintenance (identifying needs and submitting tickets), and generating QR codes for visitor management.Manage logistical coordination and event support for the area, arranging resources such as spaces, furniture, equipment, materials, and catering for meetings and special events.Oversee comprehensive document and information management, responsible for receiving, distributing, organizing, archiving, and maintaining both active and archived physical and digital files and area databases (including backups).Handle internal procedures and cross-divisional communications, submitting requests through platforms like SAP and acting as a key liaison for message and document exchange between different areas.SkillsAbility to positively relate with other people, coordinate and work in teams.Organized, responsible and detail-oriented.Customer service oriented to the Area/Division’s needs. #J-18808-Ljbffr

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