Senior Facilities Coordinator

**Who We Are****Who We Want****What You'll Do**:- Develops and maintains strong relationships with key site leaders and vendors by communicating regularly and proactively regarding any changes, questions, issues, and/or outstanding action items.- Receives, manages, and processes Facilities tickets and requests; ensures problems are resolved quickly and efficiently.- Conducts routine quality walk through, identifies damages, safety concerns, and quality control for janitorial services.- Maintains inventory of facilities supplies, equipment, furniture, and ergonomic equipment; reorders as needed.- Ensures all facilities, site or corporate communications and announcements are approved and in compliance with corporate policies.- Responsible for training facilities contractors and ensuring their performance is up to Arrive's standards.- Respond to & complete maintenance service requests as assigned, this includes completing minor on-site maintenance repairs.- Provides KPI reports to the Director of Facilities derived from periodic site and maintenance facilities inspections.- Maintains and develops preventative maintenance schedules for optimal function of building systems, upkeep of landscaping/grounds, care of furniture, finishes and common areas as well as ensuring that recurring facility services provide an occupancy experience consistent with contract provisions and expectations.- Coordinates and executes private office and conference room refreshes, new hire desk preparation, standing desk setups, and supports IT equipment relocation.- Implements directed cost controls associated with maintaining the facility, equipment and furnishings to assure operational efficiencies.- Identifies and reports on compliance and standards with building codes, environmental, health and safety standards and office cleaning and organization requirements are being maintained, etc.- Supports effective health, safety and emergency preparedness programs in collaboration with regional partners and key internal operational groups.- Coordinates facilities management service agreements, validates contract requirements and ensures they are in compliance with company procurement and corporate policies.- Acts as point of contact with site Property Managers.Maintains all Arrive and vendor COI requirements and implements/enforces all property rules and regulations.- Participates in and supports construction or renovation projects as necessary and in collaboration with the Director of Facilities and assigned Project Management Team.- Administers space planning service and provides recommendations for departmental moves, relocations.- Participates in crisis management and disaster recovery and restoration services for events affecting facilities within the assigned region.Collaborates with Security Manager to develop and implement Emergency Response SOPs and training.- Performs other duties as require**Qualifications**:- Strong background and experience in facilities management.- Thorough understanding of building maintenance, systems, and construction.- Strong fluency in Spanish and English.- Must have valid Driver's License with satisfactory driving record.- Working knowledge of word processing and spreadsheet software and ability to create reports and tracking.- Ability to work independently with mínimal supervision and to ensure work related responsibilities are completed accurately and in a timely manner.- Strong verbal, written, analytical and persuasive skills and ability to interact effectively with all levels of employees, customers, management and contractors.- Ability to work effectively in a team oriented, fast paced and high demand environment.- Ability to maintain a high level of confidentiality while working with highly sensitive information.- Ability to maintain a professional and positive manner.- Ability to handle a fast paced environment with heavy workloads and deadlines.- Ability to adapt to changing priorities and work well under pressure.- Strong communication skills with ability to speak effectively and exercise judgment in communications with leadership and employees.- 3-5 years experience in commercial facilities or property management in a corporate atmosphere- 1+ years of project management, vendor management, maintenance experience, required- 1+ years of space occupancy experience managing medium to large site moves, required- Previous experience creating and/or managing preventative maintenance programs required- Previous experience managing & maintaining vendor relationships- Able to communicate & collaborate effectively with members at all levels of the company- Proven ability to prioritize and complete projects and objectives from start to finish in a fast-paced environment**The Perks of Working With Us**:- Take advantage of our benefits including monthly grocery vouchers, vacation days, savings fund, medical insurance (including dental and vision p