Supervisor, Transport Administration

Supervisor, Transport AdministrationApplication Deadline:22 February ****Department:Tournament and Venue OperationsEmployment Type:Fixed Term - Full TimeLocation:Mexico CityDescriptionWe govern the beautiful game and ensure it's run with transparency and integrity.Join our team and support us on our mission.The FIFA **** World Cup is a significant global event that demands meticulous planning, coordination, and management across various operational areas. To ensure the successful execution of this tournament, we are seeking a dedicated and experienced Procurement, Contracts, and Budget Supervisor. This individual will be pivotal in overseeing procurement processes, managing contracts, maintaining budgetary control, and creating comprehensive Request for Proposals (RFPs), as well as other documents, to ensure efficient and cost-effective operations.Reporting organizationally to the Senior Manager of Transport & Mobility, the Supervisor, Transport Administration will be an integral member of the FIFA26 Transport and Arrivals & Departures teams. The position will collaborate closely with Transport and Arrivals & Departures Planners and various internal departments such as legal, procurement, finance, technology and counterparts within the other Headquarter Offices in Mexico. Additionally, the position will engage with external suppliers, vendors, and key stakeholders to ensure effective procurement, contract management, and budgeting for the FIFA World Cup **** (FWC ****) Event Transportation and Arrivals & Departures in the USA, Canada, and Mexico.THE POSITIONWorking with the Senior Manager, the role will assist in or be responsible for the following:RFP Creation:Develop comprehensive Request for Proposals (RFPs) tailored to specific project requirements and objectives.Collaborate with internal stakeholders to define project scope, deliverables, Key Performance indicators (KPIs), and evaluation criteria for RFPs.Manage the RFP evaluation process, including vendor selection, scoring, and recommendation for contract award.Procurement Process:Develop and implement comprehensive procurement strategies and processes aligned with FIFA's objectives and requirements.Lead end-to-end procurement activities, from requirement gathering and supplier selection to contract award and management.Collaborate with internal departments to understand procurement needs, specifications, and timelines.Evaluate and select suppliers based on quality, cost, reliability, and other relevant criteria.Contract Negotiation and Management:Negotiate contract terms, conditions, and pricing with suppliers, vendors, and service providers.Ensure contracts align with FIFA's policies, procedures, and legal requirements.Monitor contract performance, ensuring all parties meet their obligations and deliverables.Budget Management:Work closely with the finance department to establish and manage contract budgets.Monitor contract expenditures and ensure compliance with budgetary constraints.Identify cost-saving opportunities and efficiencies in contract terms and vendor negotiations.Risk Assessment and Mitigation:Identify potential risks associated with contractual obligations and terms.Collaborate with the legal and finance departments to develop risk mitigation strategies.Ensure all contracts adhere to legal and regulatory compliance standards.Stakeholder Communication:Facilitate clear and timely communication between internal departments and external suppliers.Coordinate meetings, reviews, and updates with stakeholders to ensure contract alignment with project goals and objectives.Address and resolve any contract-related issues, disputes, and concerns promptly and professionally.Vendor and Supplier Relationship Management:Establish and maintain strong relationships with vendors, suppliers, and service providers.Conduct regular performance reviews and evaluations to ensure contract compliance and service quality.Manage and resolve vendor or supplier disputes, concerns, or performance issues.Contract Documentation, Reporting and Reconciliation:Maintain accurate contract documentation, including amendments and renewals, ensuring compliance with FIFA's record-keeping policies.Generate and present regular reports on contract status, performance metrics, and critical milestones to senior management and stakeholders.Conduct thorough contract reconciliation to verify supplier service alignment with contractual terms and pricing.Validate invoices against contracts and services provided, coordinating with finance to finalize settlements and address discrepancies.Compile comprehensive post-tournament reports on contract performance, financial outcomes, and recommendations for future events.Deliver detailed post-tournament reports to senior management and stakeholders, highlighting insights, accomplishments, challenges, and recommendations for future events.YOUR PROFILEWe work hard at FIFA.We are dedicated, ambitious and innovative.And we respect our values. Always.For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.The specific competencies we require for this position are:+6 years of progressive experience in procurement, contract negotiation, and budget management.Procurement familiarity outside the USA in Canada and Mexico is beneficial.Knowledge of SAP and eSourcing or eProcurement platforms is a plus.Demonstrated experience in a sports event or large-scale international event environment is highly preferred.Profound understanding of procurement principles, familiarity with commercial agreements, and comprehensive knowledge of budgeting processes.Excellent negotiation, communication, and interpersonal skills, with experience in stakeholder management and relationship building.Ability to work effectively in a fast-paced environment, capable of managing multiple priorities and meeting tight deadlines. Strong analytical and problem-solving skills with a keen attention to detail are essential.Valid driver's license and passport, and availability to travel domestically and internationally as required.Bachelor's degree in business administration, finance, Supply Chain Management, Project Management, Event Management, Major Sports Events, or a combination of education and experience related to the position is required.English and Spanish languages.We will only consider CVs submitted in English.#J-*****-Ljbffr