Office Coordinator

Build your future with Sovos.If you're seeking a career where innovation meets impact, you've come to the right place.As a global leader, Sovos is transforming tax compliance from a business requirement to a force for growth while revolutionizing how businesses navigate the ever-changing regulatory landscape.At Sovos, we're dedicated to more than just solving compliance challenges – we're committed to making a positive and lasting difference in everything we do.Our teams operate on the modern edge of digital technology, working not only to solve complex business challenges but also to enrich our personal, professional, and local communities.Our purpose-built systems provide the tools you need to thrive in a world where governments demand increased visibility, faster reporting and greater control over business processes.Excited about the possibilities?So are weDon't worry if you don't check all the boxes – apply anywayWe're focused on hiring the right people, not just the "right" resume.It's not about what you've done elsewhere; it's all about what you're capable of doing here.The Work You'll Do:As an Office Coordinator at Sovos, you'll be the heartbeat of our Mexico office—creating a welcoming, efficient, and collaborative environment for everyone who walks through our doors.This is a hands-on role where your organizational skills, positive energy, and attention to detail will make a real difference every single day.You'll be the go-to person for office operations, event coordination, and administrative support, partnering with local HR and leadership to keep things running smoothly.If you thrive on variety, enjoy connecting with people at all levels, and take pride in creating great workplace experiences, this is your opportunity.More specifically, you will:Office Coordination & ReceptionWelcome and assist external and internal visitors, ensuring the reception area remains tidy and professionalHandle all incoming and outgoing correspondence, including opening, scanning, distributing mail, and managing deliveriesOversee daily administrative operations and processes at reception, following Sovos guidelinesOffice Supplies & MaintenanceMonitor and restock office supplies and kitchen refreshments, including placing orders and coordinating deliveriesMaintain high standards for facilities upkeep by reporting and supporting maintenance requests, repairs, and upgradesEvents & Meeting CoordinationOrganize and support both in-office and virtual events and meetings: schedule, send communications, secure venues, and arrange cateringSupport employee lifecycle activities, including new-hire swag and life event gift coordinationAdministrative & Clerical SupportProvide administrative assistance for various office projects as neededSupport procurement for office needs, including PO and Virtual Credit Card Approval requestsPerform general office clerical tasks and other ad-hoc duties as assignedFlexibility & CollaborationCollaborate with local HR and leadership to plan and execute ongoing or one-time project needsTake full responsibility for ensuring internal and external customer satisfactionWhat We Need From YouHigh level of professionalism with a positive, self-starting attitudeStrong service orientation with the ability to partner across multiple levels (from C-suite to frontline), departments, and culturesExceptional organizational and time-management abilitiesExcellent English communication skills, including the ability to comprehend and communicate complex conceptsExperience with Microsoft Office or other productivity tools preferredStrong problem-solving skills, particularly under pressureAbility to juggle multiple and changing deadlines in a fast-paced environmentDemonstrated ability to handle sensitive information with discretion and professionalismHigh level of energy, enthusiasm, engagement, and commitment to actionStrong self-awareness and commitment to personal development and learningWillingness to work additional hours as neededWhat Does Sovos Offer You?The tools to enhance your life – because we want you to enjoy your life outside of work and insideComprehensive Health BenefitsMeal Vouchers to Assist with Food ExpensesBi-Weekly Meeting Free DaysMentoring ProgramsGlobally recognized Training and Development programsSovos is an equal opportunity employer committed to providing an environment that celebrates diversity and where equal employment opportunities are available to all applicants and employees.We do not discriminate against race, color, religions, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic provided by law.At Sovos, all employees are encouraged to bring their whole selves to work.Company BackgroundSovos is a global provider of tax, compliance and trust solutions and services that enable businesses to navigate an increasingly regulated world with true confidence.Purpose-built for always-on compliance capabilities, our scalable IT-driven solutions meet the demands of an evolving and complex global regulatory landscape.Sovos' cloud-based software platform provides an unparalleled level of integration with business applications and government compliance processes.More than 100,000 customers in 100+ countries – including half the Fortune 500 – trust Sovos for their compliance needs.Sovos annually processes more than three billion transactions across 19,000 global tax jurisdictions.Bolstered by a robust partner program more than 400 strong, Sovos brings to bear an unrivaled global network for companies across industries and geographies.Founded in ****, Sovos has operations across the Americas and Europe, and is owned by Hg and TA Associates.For more information visit and follow us on LinkedIn.#J-*****-Ljbffr