Legal Operations Project Associate

hace 2 semanas

Tenochtitlán, México Orbia A tiempo completo

Main Responsibilities- Project Management- Lead and coordinate legal operations projects across business groups, including technology implementations, process improvements, and reporting initiatives.- Develop project plans, timelines, and stakeholder communications to ensure successful execution.- Collaborate with Legal, Finance, IT, and HR teams to align project goals with business priorities.- Monitor project progress, identify risks, and implement mitigation strategies.- Vendor & Spend Management- Oversee vendor onboarding and compliance processes in partnership with AP and SimpleLegal.- Manage timekeeper approvals, invoice audits, and matter creation workflows.- Analyze vendor performance and spend data to identify cost-saving opportunities.- Develop and refine vendor-related policies and procedures.- Reporting & Data Integrity- Design and deliver reports and dashboards to support legal operations and leadership decision-making.- Ensure accuracy and consistency of data across systems (SimpleLegal, ServiceNow, SharePoint).- Conduct regular audits and implement data governance best practices.- Identify trends and insights to inform strategic planning and operational improvements.- Contract Administration & Intake- Manage legal request intake via ServiceNow, ensuring timely triage and assignment.- Support contract lifecycle management, including execution, retention, and client communications.- Develop and maintain contract templates and playbooks in collaboration with legal teams.- Communications & Stakeholder Engagement- Develop internal communications strategies to support legal operations initiatives.- Facilitate training and onboarding for legal tools and processes.- Serve as a liaison between Legal Operations and internal/external stakeholders.Knowledge/ Experience Required- Bachelor's degree / 3-5 years of proven experience in legal operations- English and Spanish- Demonstrated success supporting complex, cross-functional legal operations projects, including technology implementations, process optimization, and change management initiatives- Excellent written and verbal communication skills, with ability to influence and engage stakeholders at all levels, including senior leadership, across diverse cultures and geographies- Proven ability to develop, implement, and maintain standard operating procedures (SOPs) and best practices for legal and business processes- Strong proficiency in business and legal technology platforms (e.g., Microsoft 365, SharePoint, ServiceNow, e-Billing, Contract Lifecycle Management, AI-enabled legal tools, data visualization/reporting tools)- Demonstrated ability to maintain sensitive information- Strong client service orientation and demonstrated high level of independence and initiativeBehaviors that can help you succeed at Orbia:- Develop yourself & Others.- Foster Collaboration & Inclusion- Drive Results- Provide Vision & Direction

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