Executive Assistant

hace 1 semana

Hermosillo, Sonora, México Necodex A tiempo completo

We are seeking a highly organized and detail-oriented Executive Assistant to handle various administrative and financial functions within our company. This role will ensure smooth admin management, streamline HR processes, oversee vendor payments, and manage inventory and shipping processes.

Key Responsibilities:

Accounting:

  1. Generate, send, and track invoices using Quickbooks.
  2. Update/maintain reports for customer payments.
  3. Work with the CEO for monthly financial reporting.
  4. Insurance Management:
  5. Issue insurance certificates to customers.
  6. Ensure timely payment of insurance premiums.
  7. Manage the renewal process for insurance policies to maintain coverage.
  8. Oversee sales tax registrations and ensure compliance.
  9. Maintain accurate product codes for sales tax purposes.
  10. Complete necessary filings for sales tax in a timely manner.
  11. Process and track payments for various vendors including lawyers, accounting teams, and Pagoda Labs.
  12. Ensure timely and accurate payment processing for all vendor invoices.
  13. Brex Card Management:
  14. Add receipts to Brex and track spending.
  15. Follow up with the team to ensure receipts are submitted promptly for reconciliation.

Qualifications:

  1. Proven experience in office management, business operations, or related fields.
  2. Strong organizational and multitasking abilities.
  3. Excellent communication and interpersonal skills.
  4. Proficiency with accounting software (e.g., Quickbooks) and HR tools (e.g., Rippling).
  5. Ability to manage vendor relations and payments effectively.
  6. High attention to detail and accuracy.
  7. Experience with shipping and inventory management is a plus.

Preferred Skills:

  1. Familiarity with sales tax processes and filings.
  2. Experience with insurance management and renewals.
  3. Ability to work independently and as part of a team.

WHAT WE OFFER:

  1. Major Medical Health Insurance.
  2. Opportunity for advancement & growth in a rapidly expanding team.
  3. Monthly employee events.

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Software Development

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