General Services

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
In Mexico, work with our caring colleagues from our 6 innovative research, creation, and production centres to help us grow with purpose. Every day, your talent, your personality, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives. You work within an inspiring teamwork culture - where you can collaborate from other passionate people across departments, regions and divisions. Every essence of you enriches our world.

**Administrative Assistant, your future position?**

Based in our Cuernavaca site, reporting to the Heads of Operations, you will perform administrative activities in order to ensure smooth operations of an office, according to our policies and local office requirements.

**Your main responsibilities will be**:

- Perform the office administration activities to ensure the office's administrative needs are met. These activities may include copy services, filing and record-keeping, ordering office supplies, administrative assistance, mail and messenger services, booking conference rooms and ensuring appropriate equipment is present
- Work together with Procurement with regards to purchasing office supplies. Order office supplies and equipment from recommended vendors.
- Manage relationships with suppliers to ensure satisfactory standards of service
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
- Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs
- File and retrieve documents and reference materials, conduct research data to prepare reports and documents
- Revise and suggest improvements to processes and record-keeping systems
- Manage site services, including cleaning, gardening, canteen, messengers, reception.
- Inspect site services, identify issues with equipment and manage repairs
- Ensure that all service activities are performed according to health and safety norms and with the highest quality
- Track all issues and incidents and report to site manager
- Cooperate with Procurement with regards to purchasing cleaning/gardening sup-plies, spare parts, new equipment. Research, recommend purchases.
- Select and manage relationships with suppliers to ensure satisfactory standards of service
- Contact and management of external service suppliers including including cleaners, gardeners and maintenance people

**You?**

Are you someone who wants to shape your world? Then come join us - and impact your world.

**Your professional profile includes**:

- Bachelor's/Master's Degree.
- 4 years of experience in an office administration role
- Fluent English.

**Our Benefits**
- Annual bonus.
- Health & medical plan coverage.
- Career Development Opportunities with access to many virtual learning sessions.
- International working environment.

LI-Onsite

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.