Senior Administrative Assistant

**Job Overview**:
To provide the necessary administration support to Security Department (Administration).

**Key Tasks and Responsibilities**:

- Provide necessary administrative assistance to Security staff, Expats and Visitors.
- Provide support to the Security Manager.
- Preparation and follow up of expense reports.
- Preparation and follow up of purchase requisitions (SPMAT).
- Report and follow up maintenance/housekeeping/repairs issues in the Security building.
- Support to special events/visitors planning & coordination.
- Management of diaries.
- Making meetings and appointment arrangements on behalf of Security Team members.
- Organization of and support to meetings (take notes, develop minutes of meeting).
- Maintenance of appropriate filling/records.
- Text processing of routine and confidential documentation.
- Copy and transmit information as necessary.
- Serve visitors by greeting, welcoming, directing and announcing them appropriately.
- Assist with IT requests, follows up and filing
- Maintain security by following procedures and controlling access (monitor logbook).
- Generate reports, plans, procedures and any other documents as required.
- Office & coffee supplies request/administration/distribution
- Documents translation (English/Spanish
- Spanish/English).
- Interpreter (English/Spanish) in meetings, phone conferences, as support for the Security team members.
- Follow up on and complete day-to-day office matters, issues, requests.
- Communicate and liaise with staff in other Departments or McDermott business sites as necessary
- Maintain confidentiality and observe data protection and associated guidelines where appropriate
- Assume any other job responsibilities and tasks as assigned by the Security department or company as and when necessary.

**Essential Qualifications and Education**:

- Bachelor's Degree or Diploma in Administration / Business.
- 5 years of experience in administration field.

**Preferred Qualifications and Education**:

- Multitasking
- Archival skills
- Computer skills
- Ability to solve problem under pressure.
- Customer Service focused.
- Proactive
- Fluent English Speaker
- Maintain high standard of safe working practices, quality and productivity as well as compliance with the code of business conducts.
- Willingness to assume overall responsibility relative to the administrative tasks

**Company Overview and Core Values**:
McDermott is a premier, fully-integrated provider of technology, engineering and construction solutions to the energy industry. For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions—from the wellhead to the storage tank—to transport and transform oil and gas into the products the world needs today.

At McDermott, we hold all employees accountable to follow our 5 core values.
- Integrity - we maintain a firm adherence to legal and ethical conduct
- One Team - we are one company, where everyone is equally important
- Go Beyond - we seek courageous and creative solutions
- Well-Being - we promote all forms of well-being
- Commitment - we are reliable and dependable in delivering quality solutions

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