Ecs Administrative Services Coordinator

hace 7 meses

Miguel Hidalgo, México PepsiCo A tiempo completo

Overview:
**We Are PepsiCo**

Join PepsiCo and dare to transform We are the perfect place for curious people, thinkers and change agents. From leadership to front lines, we're excited about the future and working together to make the world a better place.

Being part of PepsiCo means being part of one of the largest food and beverage companies in the world, with our iconic brands consumed more than a billion times a day in more than 200 countries.

In PepsiCo Mexico is one of the most important consumer products companies in the country. Our product portfolio, which includes 22 of the world's most iconic brands, such as Sabritas, Gamesa, Quaker, Pepsi, Gatorade and Sonrics, has been a part of Mexican homes for more than 116 years.

A career at PepsiCo means working in a culture where all people are welcome. Here, you can dare to be you. No matter who you are, where you're from, or who you love, you can always influence the people around you and make a positive impact in the world.

Know a little more: PepsiCoJobs

Join PepsiCo, dare to transform.

**Responsibilities**:
**The Opportunity**

The Administrative Services Coordinator is responsible for keeping detailed track of IT Project costs and ensure cross charges from different IT teams and vendors are done accurately and timely based on forecast and approved Statements of Work (SOWs). Also, will coordinate the requests and follow up of different services to Finance as Purchase Orders (PO), Good Receipts (GR), and accruals, as well as T&E tracking for ECS.

**Your Impact**

As ECS Administrative Services Coordinator your responsibilities would consist of:

- Understand AOP and Forecast for ECS investment and baseline projects, including Human Resources (HR), Supply Chain and Global Procurement (SC), Research & Development (R&D)
- Understand Finance calendar for global and local teams (period and monthly closing and activities)
- Track cross charges from different IT teams ensuring to hit ECS project accurately and timely, contributing to Forecast Accuracy
- Request and follow up financial services as: accruals, journey entries, good receipts (GR)
- Request and follow up procurement services as: shopping carts, purchase orders (PO) creation and adjustments
- Track T&E for ECS and execute expenses reports for ECS Directors
- Track invoices from vendor
- Collection Management
- Vendor Management
- Understand Statement of Work (SOW) processes to be advisor for ECS team members
- Work orders (WO) Management for staff augmentation (contractors), assign to Managers for tracking
- Accruals Management

Qualifications:
**Who Are We Looking For?**

1. Education
- Bachelor’s degree on Business Administration, Finance or similar
- English level: Intermediate to Advanced

2. Experience
- 2+ years on Financial Planning (Budget Management, Forecasting)
- 2+ years on Vendor Management (Statement of Works, invoicing tracking, relationship management)

3. Tech skills
- Planning, organization, and control
- Basic Finance knowledge
- SAP Concur usage
- Fieldglass usage

4. Non tech skills
- Effective communication (oral and written) with internal and external stakeholders across multiple levels
- High attention to detail and focus on driving processes through successful execution
- Passionate about his/her responsibilities
- Able to collaborate within teams
- Persistent and resilient in the pursuit of objectives, can shift gears easily, is willing to take on new challenges and works to resolve issues
- Cultural sensitivity - Understand cultural and social differences in key markets and potential secondary

5. Competencies
- Strong networking skills across internal and external stakeholders
- Able to influence others to achieve goals
- Strong verbal and written communication towards finance and management audiences
- Strong skills to effectively develop materials that are appropriate for a wide variety of audiences
- Identify, anticipate, escalate and troubleshoot roadblocks, and risks

**What can you expect from us**:

- Opportunities to learn and develop every day through a wide range of programs.
- Internal digital platforms that promote self-learning.
- Development programs according to Leadership skills.
- Specialized training according to the role.
- Learning experiences with internal and external providers.
- We love to celebrate success, which is why we have recognition programs for seniority, behavior, leadership, moments of life, among others.
- Financial wellness programs that will help you reach your goals in all stages of life.
- A flexibility program that will allow you to balance your personal and work life, adapting your working day to your lifestyle.
- And because your family is also important to us, they can also enjoy benefits such as our Wellness Line, thousands of Agreements and Discounts, Scholarship programs for your children, Aid Plans for different moments of life, among others.

We are an equal opportunity employer and value diversity at our company

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