Regional Security Analyst

hace 4 semanas

Querétaro Qro, México BRP A tiempo completo

POSITION OBJECTIVE
Assist Regional Manager in daily activities to successfully manage business activities and achieve company goals related KPIs and Budget management tracking.
YOUR KEY RESPONSIBILITIES
Manage the Regional Managers agenda
Coordinate travel requests (flights, hotel reservations, car rental, HRG profile)
Create Managers expense reports, as well as area expense reports if needed (invoice requests, via Concur/Axos)
Monitor travel expenses compliance to corporate guidelines
Coordinate, translate documents
Create and send memos for Manager
Organize and maintain confidential documents
Manage confidential information with extreme care and trust
Support in visit requirements, including agenda, hotel and transportation arrangements, security equipment, coffee break, dinner reservations.
Attend phone calls, organize phone conferences, virtual meetings
Coordinate shipping requirements (FEDEX, DHL etc.)
Create reports according to area demands
Coordinate and plan events requested by Manager (workshops, offsites, meetings, and annual events)
Any other task or responsibility assigned by Manager.
Create and follow up on purchase requisitions, as well as purchase of office requirements when needed
If needed, handling personal issues from Manager to allow optimization of efforts in the plant
Follow BRP values and behaviors
Ensure a safe working environment and take full accountability for all safety related topics.
Enforce Quality BRP policy
Legal Requirements TASK
1 POs Handle all the PO requests according to the policies and the GS management request.
Manage the approval flow, appropriate GL allocation, and the shared drive. Support the POs
report management (quarterly basis) to ensure we are still on track and report to the Global Exec
assistant, Support the PO increases or modifications according to the budget forecast and report it
to the Global Exec assistant for the budget tracking
2 Supply orders Manage and verify/revise the supply orders to ensure they are done properly,
using the right GL/SO
3 Invoices approval & process Support the Global Exec assistant by checking and revising the
invoices (vs. planning, contract, SOW, etc) to ensure they are accurate Ensure the invoices are
approved by the right approver Support the Global Exec assistant by organizing and managing the
invoices' filing (drive) Guards tracking vs. invoices received Support the local managers in
tracking the guard on a daily/weekly basis Support the GS Analyst and the Global Exec assistant
by doing a pre-analyzis to verify if there is any variance vs. invoice that needs to be investigate
proactively
5 Mastersheet update Support the Global Exec assistant to update the actuals each month and
check if the upcoming months must be adjusted Follow up with the Global Exec assistant for the budget accuracy
6 Month-end narratives Analyze the variances and investigate the causes to provide explanations
to the Exec assistant within the deadline established by the management Discuss the adjustments
that might be done with the Regional manager and the Global Exec Assistant
7 Quarterly narratives Analyze the quarter variances and investigate the causes to provide
explanations to the Global Exec assistant within the deadline established by the management
Enlight and verify the adjustments that might be done for the forecast with the Regional manager
and the Exec Assistant
8 TM1 Pull out some specific reports for the Regional manager if needed Support the update of
the numbers when confirmed or requested by the Global Exec Assistant, if needed Check if the
vacations needs to be adjusted and provide the information to the Global Exec assistant Support
the Global Exec assistant by informing her and providing the information about new HC to be
added or updated
9 June Alignment prep Support the managers and the Global Exec assistant in gathering the
information about the upcoming needs and projects
Additional Information
Should have good to excellent SAP, TM1 skills Should be able to track and manage budget metrics Able
to operate in a high stress environment with multiple stake holders
YOUR QUALIFICATIONS AND SKILLS
Advanced English
Microsoft office
Agenda administration
Visit and travel request coordination
Purchasing orders elaboration
Budget KPIs
**Education**:
Bachelor’s degree
**Experience**:
Min. 5 years Assistant positions at manufacturing companies.
**Language**:
Fluent in Spanish written and verbal.
**English written and verbal (Min**: 80%).
Knowledge of French or German is an advantage
ACKNOWLEDGING THE POWER OF DIVERSITY
BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead
For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they bel

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