Administrative Operations Manager

hace 1 semana

Santa Fe Cuajimalpa, México the NBA A tiempo completo

**WORK OPTION**: Hybrid

Reporting directly to the legal department and dotted line to Finance, this role will ensure adherence to legal standards, facilitate procurement operations, and coordinate vendor agreements. This role will also involve providing regular updates, training new staff, maintaining comprehensive documentation, and ensuring the timely and accurate completion of all assigned tasks. This position requires strong analytical skills, a keen understanding of intellectual property rights, and the ability to manage multiple responsibilities efficiently in a fast-paced environment. Additionally, this role will be responsible for keeping all office documents for both Brazil and Mexico organized, updated, and available for any necessary purpose.

**Due Diligence**

The Due Diligence process involves evaluating information before entering a business transaction. It's essential for risk assessment, issue identification, and legal compliance. This position reports to the Head of the Legal Department to ensure alignment with legal standards and strategic objectives. It provides regular updates, addresses legal risks, and ensures compliance with regulations. This reporting structure facilitates effective communication and oversight for efficient management of due diligence processes.
- Submit and track all the reports requested by each department.
- Responsible for delivering regular updates and communication tools to keep the team apprised of the status of their requests.
- Close collaboration with department leaders to strictly adhere to all rules and guidelines.
- Training of new staff on all relevant due diligence processes.
- Identifying potential risks, verifying the accuracy of information, and ensuring that all transactions align with the organization’s strategic goals.
- Retrieving all the information from partners and vendors to submit all the materials, gathering and submitting comprehensive information.
- Keep track of approvals, renewals or delays of every single submission
- Report directly to the Head of the Legal Department (Associate Counsel)

**Brand Review**

Business Review (“BR”) is the NBA's internal process for screening all consumer-facing materials, including NBA Intellectual Property (“NBA IP”). Employees from every regional office, affiliate league, and department across the organization use the BR Process weekly to submit creative assets featuring NBA IP for use externally in partner creative and activations, league promotions, events, and more.
- Oversee the weekly submission process for creative assets featuring NBA IP.
- Ensure timely and accurate review and approval of submitted materials.
- Maintain detailed records of all submissions, approvals, and discrepancies.
- Help to screen consumer-facing materials to ensure compliance with NBA guidelines and standards.
- Responsible for the submission of all materials in LATAM.
- Collaborate with various departments to ensure a smooth and efficient process.
- Provide guidance and support to employees on the BR process.
- Conduct training sessions to ensure employees understand the requirements and procedures.
- Maintain comprehensive documentation and reporting for each department and, for future reference and audit purposes.
- Continuously evaluate the BR process to identify areas for improvement.
- Implement changes to enhance the efficiency and effectiveness of the process.

**Procurement**

Support the procurement team by managing the day-to-day administrative tasks associated with purchasing activities. This role involves coordinating with suppliers, processing purchase orders, maintaining accurate records, and ensuring timely delivery of goods and services. It assists in evaluating vendor performance, resolving issues related to deliveries or discrepancies, and ensuring compliance with company policies and procedures. They also collaborate with various departments to gather requirements and provide updates on procurement status. Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment are essential for success in this role.
- Execute, coordinate, and process all procurement submissions requested by each department in LATAM.
- Maintain accurate records of procurement activities, including supplier information, contracts, and reports.
- Liaise with suppliers to ensure timely delivery and resolve any issues related to proposals and deliverables until the final vendor is approved.
- Assist in evaluating vendor performance and maintaining strong supplier relationships.
- Collaborate with internal departments to gather procurement requirements and provide updates on order status.
- Ensure compliance with company procurement policies and procedures. Monitor market trends and prices to assist in cost-effective purchasing decisions.
- Support the procurement team in contract negotiations and vendor selection processes.
- Prepare and present regular procurement reports an

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