Administrative Coordinator in It

hace 3 meses

Guadalajara, México AstraZeneca A tiempo completo

At AstraZeneca we turn ideas into life changing medicines. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality.

We’re focused on the potential of science to address the unmet needs of patients around the world. We commit to those areas where we think we can really change the course of medicine and bring big new ideas to life. As an Administrative Coordinator, you’ll play a pivotal role in providing proactive and value-added support to the IT VP and their team.

This role provides direct and proactive support to the functional IT VP and their key leadership team members as required, as detailed in the responsibilities. As an Administrative Coordinator in IT you will work with the team providing high-quality global support, and will be required to use your initiative and creativity to deliver in this fast-paced and dynamic environment. This role could serve as a stepping stone to other roles in IT including Business Analysis or Delivery.

**Responsibilities/Duties**:

- Proactively manage the function with regards to planning of key milestones using an analytical approach in order to tell a story and help drive the vision of this function
- Proactively manage diary and event activities (calendar, scheduling, room bookings, distribution lists)
- Lead and coordinate logistics relating to virtual and face to face meetings
- Production of presentation material (or similar) needed by ITLT member
- Provide 1:1 administrative support at a senior level; to include complex calendar management, travel bookings, visa management, expenses management.
- Provide support for the management of purchase orders, co-ordination of local SHE activities, visitor and facilities support, and event co-ordination
- Independently and pro-actively resolve issues and challenges relating to administrative requests.
- Facilitates smooth communications between executive and other internal and external stakeholders.
- Lead the practical arrangements and contribute to the preparations of internal and external meetings
- Participate in and contribute to knowledge sharing and training.
- Participate in and contribute to administrative continuous improvement activities
- Provide guidance/coaching and mentoring to colleagues where required
- Recognised as an SME on certain administrative processes that are likely to be managed across the PA/Admin community
- Managing starters/movers/leavers processes for the IT leadership direct reports
- Provide coverage for other PAs during period of absences and will support any urgent matters within their time zone.

**Essential Requirements**:

- Demonstrable experience of administrative support experience required.
- Proven to be a go-getter and someone who ‘gets things done’.
- High School Diploma or equivalent required. (Question for TAq Guadalajara: Is it appropriate to require an undergraduate degree for this role?)
- Demonstrated ability to effectively work in a global environment.
- Able to prioritize time sensitive assignments.
- Should be able to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
- Flexibility to adapt to ever-changing needs and deadlines.
- Able to effectively multitask in a dynamic environment while maintaining confidentiality and discretion.
- Able to demonstrate tact, persuasion and/or negotiation and maintain confidentiality.

Join us today.

**Why AstraZeneca?**

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognizing their potential. Join us on our journey of building a new kind of organization to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering cutting edge methods and bringing unexpected teams together. Interested? Come and join our journey.

Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.

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