Document Control Specialist

hace 3 semanas

México Harman International A tiempo completo

A Career at HARMAN

As a technology leader that is rapidly on the move, HARMAN is filled with people who are focused on making life better. Innovation, inclusivity and teamwork are a part of our DNA. When you add that to the challenges we take on and solve together, you’ll discover that at HARMAN you can grow, make a difference and be proud of the work you do every day.

A Career at HARMAN

We are ONE HARMAN. We are greater than the sum of our divisions or brands. We proudly talk about our many iconic brands and describe how our technologies are transforming the car, the workplace and everywhere in between. We work hard. We create useful, playful, beautiful things. We strive for excellence and we aim to win as a team. No matter the position, every employee at HARMAN is expected to demonstrate our core competencies: leadership, change-orientation, collaboration, judgment and a results-driven mindset. At HARMAN, we expect brilliance. You can expect a career full of brilliant possibilities.

Position Summary:
The Document Control Specialist is responsible for managing Harman’s documentation related to the Quality Management System (QMS). Ensures accuracy, quality and integrity of documented information according to internal BMS requirements, customer, IATF 16949 and ISO14001 requirements. The Document Control Specialist is the designated BMS Representative for the Queretaro site. This role supports the company’s compliance with record retention policy, safeguards information and retrieves data effectively.

Supervisory Responsibilities:

- This role reports to the Site Lead Internal Auditor.
- As a part of the supervisory responsibilities, if there is not an employee to attend the process, the direct boss will have to attend the process or assign the activities to another employee (with equal qualifications).

Job Responsibilities:

- Administration of HARMAN Quality Management System (Business Management System)
- Receives and process DCRs (Document Control Requests) for process document review and change
- Supporting of the local Process Owners in creating process documentation ensuring compliance with IATF 16949, Customer Specific and ISO 14001 requirements
- Ensures that the local QMS documentation meets global BMS requirements
- Responsible for verification, issuance and distribution of the relevant QMS documents that complete correctly the process of control of documents
- Local BMS Representative, to serve as the contact person between the global BMS Team and the local process experts
- Responsible for the migration and integration of local processes into BMS, identification of process training needs of employees at the location and consideration of local requirements
- Support the local Process Experts to execute their process responsibilities
- Training and support of local employees and Process Owners on document control and control of record procedures
- Assists with internal and external audits
- Monitors and reports the performance of the local Document Control process on a monthly basis
- Identify and record problems related to QMS documentation
- Initiate, recommend or provide solutions through established communication channels for documentation issues
- Manage the Control of Records process
- Control externally received documentation
- Manage the Control of Documents’ archive

Basic Qualifications:

- Integrity.
- Innovation.
- Inclusion.
- Teamwork & Respect.
- Excellence.
- High School or Technical Degree
- Core competencies: Integrity, Innovation, Inclusion, Teamwork & Respect, Excellence
- Knowledge of Quality Systems (documentation and records)
- Skilled in Microsoft Office including Word, Excel, Visio and PowerPoint
- Communication Skills (Oral and Written)
- Analyze, plan, organize, diagnose, and administration skills
- Initiative
- Bilingual Communication Skills (Oral and Written) English 70%

Preferred Qualifications:

- Leadership.
- Change Orientation.
- Collaboration.
- Judgment.
- Result Driven.
- Processes mapping and development
- Knowledge in continuous improvement
- Computer data management

Eligibility Requirements:

- Be willing to work in an office, in Queretaro
- Successfully complete a background investigation and drug screen as a condition of employment

Authority:
The employee has the authority granted by the company through this document to make decisions for the benefit of the company and to ensure the conformity of the product, its quality, functionality, and safety of the person who intervenes in the process.

Other:

- The Training according with skill matrix by position by area will be available in the next file (P:\HR\FORMACION - HABILIDAD\Capacitación\Matriz Desarrollo y Capacitación.xlsx) in order to be consulted by employee at any time and can make a follow up.
- The Annual Training Program will be available in the next link (P:\HR\FORMACION - HABILIDAD\Capacitación\Plan Anual de Capacitación.xlsx) in order to be consulted by employee at any time.

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