Rugged Tech Coordinator

The primary purpose of the Rugged Tech Coordinator is to provide administrative support to Rugged Tech operations. This position plans, organizes, and performs advanced, complex, and confidential administrative support activities, along with IT, HR, Facilities, Procurement and Accounts Payable support. This position is also responsible for Rugged Tech front desk activities. This position utilizes their experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected.
We Are All Leaders at Carhartt
In our words and by our actions, we strive to emulate the hardworking example set forth by our founder, Hamilton Carhartt. We Lead Business by creating value, delivering on results, and making changes along the way. We Lead Self by being dependable, because hardworking people count on us to have their back every day. We Lead Others by communicating and clearly defining the path as we walk bravely into the future. Working at Carhartt, we are all given a seat at the table and the honor of continuing the legacy.
Representative Responsibilities
Work with internal and external customers to ensure compliance with processes related to office maintenance activities, including but not limited to air conditioning, electrical systems, lighting, fire suppression, alarms, surveillance, and fire extinguishers while ensuring compliance with campus safety, maintenance, and visitor protocols. - Process expenses, acquisitions, and perform duties as a PR/PO clerk including receiving initial purchase request forms and creating purchase requisitions and purchase orders in the SAP system for indirect procurement purchases (IT Corporate and Rugged Tech). Process facility invoices for payment.
Work with vendors to ensure alignment with internal policies. Make sure all documents are complete and correct to do business with them. Negotiate contracts and services, looking for a win-win approach.
Work with Campus to keep the Rugged Tech team updated about internal policies, activities, and programs. Collaborate with other companies to maintain a good convivence and make sure all Campus protocols are followed.
Work with third-party vendors including but not limited to cleaning and catering, to ensure all services are delivered with excellence and in alignment with the expectation and requirements of the business. Act promptly, preventive, or corrective when services are disrupted or degraded and keep informed the core team all the time.
Coordinate travel, transportation, and accommodation arrangements as requested.
Coordinate office events including catering orders (set up and clean up).
Job Profile
Manage the Customer Service shared mailboxes, which are used to follow up on requests from both internal and external customers. This involves coordinating responses with the corporate team and searching for information in the SAP system.
Provide and contribute to team effort by accomplishing goals and requirements as needed.
Required Education
Bachelor’s degree in Business Administration or Accounting or equivalent work experience required.
Required Skills & Experience
Minimum of 5 years’ previous experience in a coordinator, administrative or support role.
Bilingual (speaking and writing) Spanish/English required.
Advanced computer skills, specifically in MS Word, Excel, PPT, and Outlook.
Previous experience and competence in planning meetings and coordinating logistics for travel required.
Previous experience and competence in developing project plans and managing multiple projects at one time required.
Experience with accounts payable and expense reporting preferred. Experience with SAP is a plus, but not mandatory.
Flexible, responsive, and willing to take on new or special marketing projects to support key areas in need of additional resources.
Proven ability to handle and manage confidential information and prioritize actions/deliverables for the management Team.
Physical Requirements and Working Conditions
Typical office environment; office setting/remote work.
Extended periods of time sitting, standing, typing on a computer is required.
Willing to work some weekends if necessary.
National and International travel required (up to 10%).
Carhartt is a tobacco free workplace.
Carhartt offers a competitive salary and benefits. For more details, please refer to the benefits section on our website at Carhartt Benefits.
Carhartt is committed to equal opportunity for all. Carhartt associates are hired, promoted, and rewarded on basis of skill, performance, and dedication and not influenced in any manner by race, color, religion, sex, age, national origin, veteran status, disability or any other basis prohibited by applicable laws.
**Please Note**: 1. All associates are required to understand and act in accordance with the Carhartt Core Values. 2. Carhartt reserves the right to change, modify, suspend, interpret or cancel in whole or in any part, the job duties outlined above at any time and without adv