Project Assitant

Svitla Systems Inc. is looking for a Project Assistant (on-site in Guadalajara) for a full-time position (40 hours per week) in Mexico. Our client is a global, science-led biopharmaceutical company specializing in discovering, developing, and commercializing prescription medicines. They work alongside the world's leading academic and biotech research institutions to stimulate innovation and evaluate emerging technologies. The client operates in over 100 countries, and its innovative medicines are used by millions of patients worldwide. The position is full-time and requires being on-site in Guadalajara at the client’s offices.- Requirements:

- Ability to coordinate senior management activities for projects and collaborate with various senior managers to perform management activities properly. In addition to supervisory duties, you may coordinate workflow and resource allocation and perform administrative tasks (internal communication, event organization, and site improvement projects).
- Ability to express oneself in one's language and English.
Responsibilities:

- Handle confidential information and maintain security of records and files.
- Prepare documents and presentation materials, write and respond to incoming correspondence, inquiries, and calls, draft letters and official communications, organize and attend meetings, and take and distribute minutes.
- Support in budgeting and expense monitoring, analyzing and investigating budget variances, indicating root causes, and establishing action/mitigation plans accordingly.
- Administration of monthly, bi-monthly, and quarterly team meetings.
- Support the payment and expense process by highlighting any overspends or underspends when necessary.
- Gather, compile, and verify information for presentations and communications.
- Facilitate communication between employees and third parties, such as media, customers, and the public.
- Perform other necessary administrative duties individually for which organization and discretion are required.
- Plan, organize and schedule workload to complete all activities efficiently and on time.
- Communicate necessary administrative processes or resource changes.
- Be responsible for organizing the town hall and elaborating the content in the presentation for GSC&S and ESM.
- For corporate visits, be responsible for generating logistics, work agendas, and special events derived from the visit, such as town halls, lunch, dinner, special sessions, transfers, and lodging, to achieve the objectives of the visit.
We Offer:

- Work with #1 winner of the ‘Best Place to Work’ award
- US and EU projects based on advanced technologies.
- Legal IMSS contract and competitive compensation.
- Annual performance appraisals.
- Flexibility in workspace, either remote or in our welcoming office.
- Remote work financial support.
- Comprehensive medical insurance including family.
- Life insurance, maternity policy, family days off.
- Christmas Bonus in the amount of 30 days' salary.
- Bonuses for recommendations of new employees.
- Bonuses for article writing, public talks, other activities.
- 15 vacation days, 25% vacations bonus, 11 national holidays.
- English lessons and education with Udemy.
- Free webinars, meetups and conferences organized by Svitla.
- Monthly Pantry Vouchers, free office snacks, and drinks.
- Fun corporate online\offline celebrations and activities.
- Awesome team, friendly and supportive community
About Svitla:

Svitla Systems is a global trusted IT solutions company headquartered in California, with business and development offices throughout the US, Latin America, Europe, and Asia. Svitla is an outspoken advocate of workplace flexibility, an individual approach to our teammates’ professional and personal growth, and a family-like environment.

Since 2003 we have served a wide range of customers, from innovative start-ups in California to large corporations like Ingenico, AstraZeneca, and Ancestry. At Svitla, developers work with clients directly, building lasting and successful partnerships.
Our global mission is to build a business that contributes to the well-being of other communities and makes a lasting difference in the world. Join us
- SHAREIf you are interested in our vacancy, please send your CV. We will be happy to see you in our friendly team :)