Finops Coordinator

At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

The Financial Operations Coordinator is responsible for all fuel uplift related activities for their assigned customers and/or airport locations and must accurately account for all transactions. This includes all fuel uplifts activities for contract fuel customers as well as adhoc flights or diversions.

Key Responsibilities:

- Ensure timely receipt and accurate processing of fueling information for assigned locations, including adhoc, diversion or maintenance flights. Responsible for meeting and staying well within established deadlines. A high degree of accuracy is expected and required.
- Utilize established processes and procedures to extract uplift information from various websites and upload the data into Oracle. If website not available, utilize other established processed and tools to extract the data form PDF files or excel spreadsheets sent by business partners.
- Research and resolve potential discrepancies in a timely manner. Escalate issues to Fuel management team and/or FM Manager in a timely manner, providing appropriate documentation and detailed information for quick and accurate resolution.
- Properly research cause of vendor discrepancies prior to initiating external dispute process. Inform Management if discrepancy is a result of an internal data issue, so corrective action is initiated and repetitive instances are prevented.
- Provide Supervisor and/or Manager with requested documentation in order to respond to any customer inquiry, dispute and/or request in a timely manner. Documentation in support of a credit and/or rebill should conform to internal guidelines set forth by Auditing.
- Prepare all fuel documents in the proper manner for archiving in FileNet or Box. All data must be immediately available for internal or external audits.
- Process bulk fuel deliveries where applicable. In locations where customer holds inventory, maintain accurate inventory balances, and match all levels against third party statements. Research and resolve potential discrepancies in a timely manner.

Experience:

- Minimum one to three years of experience in Accounting, Billing, or Payables.
- Good verbal and written communication skills in English and Spanish.

Education:

- Associate’s Degree, Technical School diploma, or other two-year program.

Specific Skills & Knowledge Required:

- Knowledge of Excel, other MS Office Suites, and Oracle Financials or other ERP Systems.