Licensing Coordinator

Company Description

At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

**Job Description**:
**JOB OVERVIEW**
As a member of the Universal Pictures Mexico Consumer Products team, this coordinator will report to the Country Director and her/his main responsibility will be to coordinate de contracts administration. More specifically, the **_responsibilities _**are the following:

- Support on Deal Management for CP Mexico Teams: being the primary contact with the administrative team in Corporate Offices on the deal memo has been fully negotiated
- Enter all deals on system and track them with legal and audit departments as well as category managers (this might migrate to the category teams)
- Follow up with licensees on pending documentation and deadlines deliveries
- Support licensees on uploading royalty reports, follow up on collections, retentions & invoices and any system errors
- Compliance documentation to set up all licensees internally & ending dates by licensee
- Support on gathering and entering information from licensees during forecast periods
- Updates on legal properties information to match with the system
- Prepare licensees lists, and keep clients and potential clients data base current
- Ad hoc projects and tasks as required (e.g. support on workshops, events, confirmations)
- Creating and setting up new licensees
- Support with the on-boarding process to new licensees about systems and processes
- Providing general office administration, order stationary, coordinate courier, supplies and equipment for department as needed for all the CP Team
- Regularly gather information to collate and track relevant finance requests according to deadlines
- Assist in the preparation of targeted presentations
- Organizing travel and accommodation arrangements for the Country Director & category leads
- Assisting with planning and arranging meetings, as requested by Country Director & Category leads
- Submitting expense reports for Country Director & category leads
- Keeping tracking on T&E expenses
- Analyze as requested financial reports and information

**Qualifications**:
**SKILLS & EXPERIENCE**
- Excellent administration skills coupled with the ability to balance and prioritize work coming in across the team
- Analytic skills
- Excel spreadsheet expertise
- Good interpersonal and communication (verbal and written) skills
- Fluent English (oral and written) is necessary
- Self-starter with the ability to work independently as well as collaboratively within a team
- Proactive and solution focused with high attention to detail
- Demonstrable ability to research and source ad hoc information independently
- Strong PC/Mac skills with Intermediate to advanced knowledge of Word, Excel (PIVOT TABLES), PowerPoint and Keynote
- Ideally licensing expertise

**PERSONAL CHARACTERISTICS**
- Enthusiastic, passionate and self-motivated
- Needs to feel comfortable working on an environment focused on problem-solving

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.