Excecutive Assistant

Assist executives and departments with varied administrative support as required. Serve as the main point of contact for other staff members with questions, requests or concerns for the Chief Operations Officer.

ESSENTIAL RESPONSIBILITIES:

- Maintain high levels of professionalism when communicating via all forms of media
- Exhibit a high level of comfort when communicating with upper level staff.
- Manage the activities of travel - scheduling, processing of all expense reports, maintenance of records and receipts
- Responsible for coordinating activities with on-site contractors or outsourced resources providing travel services.
- Schedule and coordinate meeting requests, team meetings/events - assist in managing schedules to best meet the needs of the business.
- Maintain/order office supplies and work supplies as needed.
- Act as administrative support to HR department and other departments as needed.
- Asct as a single point of contact for visitors and general employees.
- Maintain presentable appearance of receptionist area.
- Provides professional, prompt customer service to al front desk users.
- Coordinate executive travel by partnering with Advanced Energy’s travel service to book travel and transportation, process expense reports and maintain record and receptis.
- Attention to visitors, foreign employees. Provide all travel information that the visitor may need. ( Like hotel recommendations, Migration paperwork, drive directions etc. etc.)
- Management of immigration procedures.
- Maintain confidence and handle information tactfully and professionally.
- Adhere to corporate guidelines for dress and attire
- Other duties as required to maximize the executive’s efficiency.

WORK ENVIRONMENT:
Standard office environment

SKILLS:

- Advanced communication skills
- Fully Bilingual ( Spanish-English)
- Advanced Microsoft Office skills
- High degree of professionalism in interactions and in attire
- High level of interpersonal skills to handle sensitive and confidential situations
- Strong attention to detail
- Ability to work in a fast-paced environment with demonstrated ability to multiple competing tasks and demands
- Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work

EXPERIENCE:
Essential:
3-5 years executive administrative assistant experience

EDUCATION:
Bachelors degree preferred.