Accounts Payable Supervisor

Overview:
STATEMENT:
The Global Business Services (GBS) Accounts Payable Supervisor mainly functions, which are not limited to: Supervise that his team properly perform the Accounts Payable functions for the entities/business units assigned of the North America and Mexico region, and in accordance with Company’s Policies and Local Requirements; Ensure that payments are prepared properly and in strict adherence to the Company’s Policies; Generation of metrics to improve the process and Liason with Internal and External Auditors.

DETAILED RESPONSIBILITIES:

- Supervise the Recording and Validation of Invoice of the assigned countries to ensure payments are performed properly and timely.
- Ensure that team payments are performed in accordance with processes payment and due terms.
- Weekly pre-close of the AP process to ensure follow up on possible issues.
- Liaison with internal and external auditors and SOX requirements.
- Participate in innovation initiatives.
- Effective participation in month-end, and AP module reconciliation and close.
- Ensure that team runs oracle system reports for AP module validation.
- Follow up on Service Partnership agreements.
- Ensure standard operating process and manual operations are documented and updated.
- Partner and liaison with Internal and External Audit teams

SUPERVISORY RESPONSIBILITIES:
3 direct reports (Staff level) Employees
- Ensure that team receives and validates purchase orders and receipts against Invoices.
- Ensure that team performs the 3-way and 2 way match.
- Ensure that team validate the Invoices without PO for manual processing.
- Supervise the Recording and Validation of Invoice of the assigned countries to ensure payments are performed properly and timely.
- Ensure that team obtain and review the authorization to the service/products in accordance with the Corporate/Local Matrix.
- Support on preparation of monthly reports such as: Accounts Payables Aged Reports, Accounting Reconciliations, and end of month analysis.
- Review of rejected payments to ensure follow up, correction and conclusion.

Job Qualifications:
REQUIRED QUALIFICATIONS:
**Skills**:

- Analytical skills and the ability and proficiency in Microsoft Office programs (including Excel and Power Point)
- Excellent written and verbal communication skills
- Flexibility to function under varied timeframes and adapt as the external environment and organization evolve
- The ability to work under deadline pressure while maintaining a positive and professional attitude in a very fast-paced environment

Languages:

- Native in Spanish
- Advance Level in English (90%)

**Experience**:
Required
- 3+ years of Experience in Accounts Payable or relevant supervisory experience
- Experience in Accounts Payable and/or GBS Accounts Payables or a transnational Company.
- Ability to manage teams and ensure proper workload
- Experience on Internal Controls, and Process Improvement.

**Education**:

- Bachelor’s degree in Accounting or related work experience.

PREFERRED QUALIFICATIONS:

- Strong verbal and written communication and presentation skills
- Ability to manage teams and ensure proper workload and labor environment
- Experience on Internal Controls, and Process Improvement.
- Strong orientation to client Service and meeting deadlines and results.
- Ability to interact effectively at all levels.
- Experience working in an ERP environment (Oracle)