Administrative Specialist

**Responsibilities**:_
- Data Management: Accuracy in managing parking pass info and contact sheets through data entry.
- Calendar and Schedule Organization: Ensure calendars and amenity schedules are accurately maintained within Vantaca.
- Administrative Assistance: Assist with architectural processing, maintain and update document libraries like CondoCerts and Vantaca.
- Information Management: Update portal pages with minutes, financials, and newsletters, enter resales in CondoCerts post-inspection.
- Vendor Relations: Assist with requests for proposals, including follow-up with vendors and preparing bid comparisons.
- Document Preparation: Draft various documents such as meeting schedules, parking form updates, and review/edit mass mailings.
- Utility Management: Enter tickets to Dominion VA Energy and other utility providers, ensuring prompt resolution.
- Board Support: Prepare board packets based on agendas, including pulling necessary information and assembling packets.
- Facility Management: Assist with suspension letters for pool/clubhouse, handle additional charges from meetings or newsletters.
- Financial Support: Assist with budgets, ensure all contracts are up-to-date by reaching out to respective contacts for updates.
- Insurance Review: Review insurance coverages to ensure adequate coverage and compliance.
- **Requirements**:_
- Previous experience as Administrative Assistant or similar (Real Estate industry preferred)
- Excellent organizational, time management, and multitasking skills.
- Proficiency in data entry and management systems
- Detail oriented and Strong follow-up skills.
- Excellent English skills, both verbal and written.
- Willingness to make and takes calls as needed.
- Ability to work independently and as a team player.
- Flexible to adapt to changes in the workplace.
- MS Office programs knowledge and computer skills
- Ability to work 40 hours a week following US Eastern time zone
- **PERKS**:_

100% Payroll (Benefits of law)

Superior benefits _after 6th month_:

- Savings fund of 8%
- 30-day Christmas bonus
- US holidays PTO
- Sick leave
- Major Medical insurance
- Location: Anywhere in Mexico (Fully remote opportunity)
- Able to work 40 hours per week (5 days a week, 8 hour shift, US Eastern time zone)

Pay: $15,000.00 - $18,000.00 per month

**Experience**:

- Adminsitrative Assistant: 2 years (required)

**Language**:

- Advanced English (required)

Work Location: Remote