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Payroll and Business Administrator

hace 4 semanas

Desde casa, México Wiser Solutions A tiempo completo

**Company Description**
Wiser Solutions is a suite of in-store and eCommerce intelligence and execution tools. We're on a mission to enable brands, retailers, and retail channel partners to gather intelligence and automate actions to optimize pricing, marketing, and operations initiatives, both in-store and online. Our Commerce Execution Suite is available globally.

Location: Remote
- Mexico

**Must be fluent in English and Spanish**

**Accounting/Payroll (70%)**:

- Prepare weekly cash forecast spreadsheet to corporate accounting team noting cash balance, estimated dates to collect customer invoices and estimated dates to pay vendor invoices for the current week and the next 4 weeks; noting any cash funding needs
- Accounts Receivable - create all customer and intercompany invoices (currently about 10/month), follow up on collections and expected payment dates; ensure booking details and status is correct in Salesforce, maintain spreadsheet of unbilled receivables
- Provide Quincenal (semi-monthly) payroll transaction data to external CPA firm, review payroll reports and confirm payments to employees’ bank accounts
- Manage and schedule Prestamos (employee advances) - both internally and externally funded from Paynom/Bison Technologies
- Accounts Payable - manage all vendor invoices, verify transaction information, schedule and prepare payments from bank
- Provide monthly bank Movimientos details to CPA firm along with supporting documentation
- Set up weekly banking transactions to process vendor payments
- Coordinate intercompany and external CPA firm financial requests
- Assist in financial analysis of monthly financial reporting package from CPA firm
- Perform other duties as assigned and special projects as deemed necessary

**Office Administration (30%)**:
Work closely with the Mexico’s Managing Director to maintain an efficient working environment: equipment, lease administration, and corporate communications:

- Order snacks for office, monthly birthday treats, etc as needed
- Maintain cleanliness of office - hire/supervise cleaning service
- Assist with purchasing new computers/devices
- Order company promotional items for new employees
- Assist the HR Manager with onboarding activities / tasks
- Be a back-up for the HR Manager to answer questions around benefits, company policies, etc.
- Work with Managing Director on any other items needed for local office

**Qualifications**
- Accounting or Finance degree preferred and/or 5-7 years working experience.
- Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management in Spanish and English.
- Proficiency in Excel is required.
- Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment.
- Able to multi-task activities with shifting priorities and have a “can do” approach to the varied responsibilities of this role.
- Should be honest, assertive, systematic and detail oriented.

**Additional Information** Other Duties** - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**EEO STATEMENT** - Wiser Solutions, Inc. is an Equal Opportunity Employer and prohibits Discrimination, Harassment, and Retaliation of any kind. Wiser Solutions, Inc. is committed to the principle of equal employment opportunity for all employees and applicants, providing a work environment free of discrimination, harassment, and retaliation. All employment decisions at Wiser Solutions, Inc. are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, national origin, family or parental status, disability, genetics, age, sexual orientation, veteran status, or any other status protected by the state, federal, or local law. Wiser Solutions, Inc. will not tolerate discrimination, harassment, or retaliation based on any of these characteristics.