Contractor
hace 3 semanas
This position is the first impression our employees, guests, and clients have upon entering our office as they will sit at the reception desk, and requires a very punctual, professional, polite, and friendly personality. Duties include, but are not limited to:
- Answer and delegate incoming phone calls
- Point person for maintenance, shipping, supplies, equipment, errands, etc.
- Manage front desk phone, faxes, mail, and packages
- Assist with organizing and scheduling meetings as necessary
- Organize office operations and procedures including:
o Partnering with HR to maintain office policies as necessary
o Assisting with all corporate certification audits
- Submit work orders and schedule repairs for general office space and equipment
o Coordinate with IT department as necessary to maintain/repair office IT equipment
- Manage relationships with vendors, service providers, and landlord
- Order, organize, and maintain office and breakroom supplies
- Participate in planning and execution of events - lead planning and execution when necessary
- Participate in budget planning, execution, and monitoring
Day-to-day Example:
- Opening the office in the morning
o Make sure all lights are on
o Brew coffee if needed
o Unload dishwasher if needed
o Check phone system for any message left overnight
o Walk around the office to make sure there are no dirty cups, glasses, etc. left on desks, and make sure all whiteboards are wiped clean (unless a message has been left to save the information)
- Maintain office throughout the day
o Greet all employees, guests, clients as they enter
- Ensure each employee badges in
- Ensure all visitors sign into the visitor register log
- Inform relevant people when their guest(s) arrives
o Answer phone and direct calls appropriately
o Ensure all office supplies are stocked
o Keep coffee brewed as appropriate for the number of people in the office
o Assist with large meeting coordination including conference room reservations and catering orders as needed
- Clear catering from room once team is finished, if appropriate
o Notify maintenance of any issues
- Closing office at the end of the day
o Dump any coffee leftover from the day
o Load dishwasher(s) with any cups left around office and start dishwasher(s)
o Walk around office to ensure everything is picked up
**Job Segment**:Front Desk, Consulting, Administrative, Service
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