Contractor

hace 3 semanas


Edo de México LTIMindtree A tiempo completo

This position is the first impression our employees, guests, and clients have upon entering our office as they will sit at the reception desk, and requires a very punctual, professional, polite, and friendly personality. Duties include, but are not limited to:

- Answer and delegate incoming phone calls
- Point person for maintenance, shipping, supplies, equipment, errands, etc.
- Manage front desk phone, faxes, mail, and packages
- Assist with organizing and scheduling meetings as necessary
- Organize office operations and procedures including:
o Partnering with HR to maintain office policies as necessary

o Assisting with all corporate certification audits
- Submit work orders and schedule repairs for general office space and equipment

o Coordinate with IT department as necessary to maintain/repair office IT equipment
- Manage relationships with vendors, service providers, and landlord
- Order, organize, and maintain office and breakroom supplies
- Participate in planning and execution of events - lead planning and execution when necessary
- Participate in budget planning, execution, and monitoring

Day-to-day Example:

- Opening the office in the morning

o Make sure all lights are on

o Brew coffee if needed

o Unload dishwasher if needed

o Check phone system for any message left overnight

o Walk around the office to make sure there are no dirty cups, glasses, etc. left on desks, and make sure all whiteboards are wiped clean (unless a message has been left to save the information)
- Maintain office throughout the day

o Greet all employees, guests, clients as they enter
- Ensure each employee badges in
- Ensure all visitors sign into the visitor register log
- Inform relevant people when their guest(s) arrives

o Answer phone and direct calls appropriately

o Ensure all office supplies are stocked

o Keep coffee brewed as appropriate for the number of people in the office

o Assist with large meeting coordination including conference room reservations and catering orders as needed
- Clear catering from room once team is finished, if appropriate

o Notify maintenance of any issues
- Closing office at the end of the day

o Dump any coffee leftover from the day

o Load dishwasher(s) with any cups left around office and start dishwasher(s)

o Walk around office to ensure everything is picked up

**Job Segment**:Front Desk, Consulting, Administrative, Service


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