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Procurement Specialist

hace 4 meses

Monterrey, México Atos A tiempo completo

**Procurement Specialist**:

- Publication Date: May 13, 2024- Ref. No: 504483- Location: Monterrey, Nuevo Le
- n, MX, 66490**Who we are.**
Together we create **reliable and responsive digital foundations** for the world’s businesses, institutions, and communities.
Learn more on **Advancing what matters**

**Mission**
- The Category Buyer ensures that purchases are based on a valid business case and are in alignment with the local and global procurement strategies. _Category Buyers are responsible for reviewing and approving uncomplicated purchase requests and are diligent in searching for ways to reduce the cost or improve the terms of each purchase. Category Buyers also work with senior members of the strategic procurement team on more complex requests, assisting with the administrative procurement tasks that must be completed for complex requests to be quoted, reviewed, and approved. Category Buyers work to make the procurement process easier and more efficient, while maintaining strict adherence to the Atos global procurement policies and requirements.

**Main Responsibilities**

Procurement Request Review and Approval
- Review quote associated with each request to ensure the Atos preferred vendor has been selected, and that the pricing and terms are in alignment with the existing supplier contract;
- Ensure integration of procurement activities related to Software with other functions and operations;
- Contribute to the Global procurement network by participating in or leading procurement teams and actions within segment(s);
- Validate pricing, terms and conditions, and alignment with contract; direct purchase to preferred supplier whenever possible, keeping in mind any opportunity to bundle this purchase with similar purchases to increase buying power, TCO savings, and value creation;
- Review quote and Guided Buying request for accuracy of critical data fields, including delivery address, Atos Legal Entity, Vendor, Price, and Quote validity date;
- Consider alternate products, suppliers or strategy to reduce the cost of each purchase;
- Deliver savings in line with the Atos procurement definitions and policy
- Complete all forms necessary for a purchase request to move forward in the procurement process (Spend Committee forms, etc.);
- Ensure compliance with all Atos procurement rules and policies;
Stakeholder Support, engagement and efficiency
- Act as second-level support, providing direction and guidance to internal and external stakeholders;
- Provide status updates as needed throughout the lifecycle of a purchase request;
- Create and maintain product catalogs within the procurement system to drive efficiency and deliver ease-of-ordering;
- Address vendor complaints, discrepancies, payments, invoice status, and Return Merchandise Authorization requests;
Procurement Administration
- Engage in Contract Administration, including review of basic contractual terms, and the completion and submission of required forms to secure contract signature;
- Gather critical data from various reporting databases as needed to help make a smart purchasing decision and to assist the category with vendor and strategy direction;
- Liaises with technology teams and vendors to ensure delivery time requirements are met;
- Coordinates with Sourcing/Contracting to ensure business is competitively bid and that appropriate documentation/agreements are in place;
- Negotiates pricing and terms with mínimal direction (ability to recognize when to escalate issues to Management and Senior Management;
- Works in conjunction with IT Asset Management, ensures that Software assets are tracked appropriately and that they can be reconciled;
- Understanding of contract requirements, where to locate contract templates, Clauses, other required information required for contract creation. How to ensure information within the contract (such as company name) is correct;
- Resolves issues with orders such as incorrect Software ordered, reconciling past-due invoices and payment issues, arranging for returns, etc.
- Review and approve vendor onboarding or data modification request in alignment with the global and local vendor strategies and requirements;

**Required Capabilities**

Category Proficiencies
- 5-7 years’ experience with Software sourcing, procurement, & contracting;
- Experience with Direct and Indirect procurement and spend management methodologies

Technical Proficiencies
- Microsoft Office (emphasis on Word and Excel);
- Experience with procurement tooling, such as Ariba, Guided Buying, SAP/NESSIE, DocuSign, and SharePoint;
- Excellent English and Spanish language skills; must be able to comfortably communicate in written and spoken English and Spanish

Professional Proficiencies
- Knowledge of procurement concepts and terms;
- Familiarity with Atos procurement processes, preferred;
- Demonstrated experience in negotiating and managing contracts;
- Demonstrated commitment to providing excellent customer service;
- History o