Marketing and Administrative Assistant- US Experience

Role Overview

We are looking for a Marketing & Administrative Assistant to support both marketing execution and day-to-day operational needs of the Account Management team. This is a hands-on, execution-focused role that combines visual/marketing support with strong administrative, coordination, and follow-up responsibilities. The ideal candidate enjoys keeping materials organized, supporting client-facing teams, and ensuring everything runs smoothly behind the scenes.

This role plays a key part in enabling Account Managers to focus on client relationships, while also ensuring marketing assets are visually polished, up to date, and easy to use.

Key Responsibilities

- Marketing & Visual Support

- Create, edit, and update marketing and sales materials using Canva, including templates, exports, and print-ready files
- Manage and maintain sales and marketing toolkits, including videos, collateral, and downloadable customer assets
- Organize and maintain digital marketing libraries so materials are easy to find and access
- Update presentations as needed and communicate new versions or changes via Slack channels
- Support social media content, including post creation, basic graphic design, and scheduling
- Assist with website content updates and basic maintenance tasks
- Coordinate approvals and ensure brand consistency across all marketing materials

- Administrative & Account Management Support

- Obtain and forward floor plans to internal stakeholders as requested
- Schedule customer meetings, customer dinners, onsite visits, business reviews (BRs), mid-pilots, and internal meetings
- Follow up with customers to confirm attendance and responses to invitations
- Coordinate logistics for customer dinners and events, including restaurant bookings, headcounts, and confirmations
- Support Account Managers with day-to-day administrative needs

- Expense, Budget & Travel Management

- Manage Snappy gifts budget ($1,500 per quarter)
- Review, update, and submit Account Managers’ expense reports through Expensify on a regular basis
- Book, update, and manage travel arrangements for Account Managers through AMTRAV

- Data, CRM & Reporting Support

- Help keep deals, accounts, and contacts accurate and up to date in CRM systems
- Research, update, and upload operators, communities, and contacts for operator portfolios
- Track event attendees, manage RSVPs, and maintain attendance records for events such as Argentum

Requirements

Must-Have Qualifications & Skills

- Experience working with Canva for marketing or visual content
- Previous experience in an administrative, sales support, or coordination role
- Strong organizational skills and high attention to detail
- Ability to manage multiple tasks, assets, and deadlines simultaneously
- Comfortable coordinating meetings, events, travel, and follow-ups
- Familiarity with Slack and clear written communication
- Ability to work independently and manage time effectively
- Advanced English

Preferred / Nice-to-Have Skills

- Experience supporting Sales or Account Management teams
- Familiarity with Expensify and CRM systems
- Experience with Adobe tools (Illustrator, Photoshop, or similar)
- Basic video editing knowledge (Adobe Premiere or similar)
- Familiarity with Google Suite (Docs, Slides, Drive)
- Experience with project management tools such as Monday.com
- Understanding of LinkedIn as a primary content and social platform
- Exposure to content planning and basic budget tracking

Benefits

- 🎄 Christmas Bonus: 30 days, to be paid in December.
- 🩺 Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
- 🩹 Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
- 😁 Dental Insurance: Always smile with confidence
- 💼 Life Insurance
- 🌴 Vacation Days: 12 vacation days.
- + 📅 Floating Holidays: 3
- 📱 Cell Phone Reimbursement & Transportation Subsidy.
- 🌐 Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work.
- 🌍 Multicultural Exposure: Work with operations within Mexico and the United States.
- 🎉 MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
- 💸 Exclusive Discounts: Benefits with different companies for being part of MezTal.
- 📚 Academic Agreements: Access to national universities and language schools.
- 🚀 Career Growth: We will search for the best conditions for progressing in your career.