Office Manager Specialist

Office Manager SpecialistFull Time | Mexico City OXIO is the first NeoTelco. We are building the world’s largest, most accessible, and insightful Telecom network. Our platform empowers anyone to spin up their own carrier from a browser, scaling and supporting you as you scale your network to millions of users. We ensure that users and devices are connected, and stay connected wherever they go: Cross-country, carrier, or cellular technology. We help them pay less for mobile data. This technology is provided through our Carrier-as-a-Service platform: BrandVNO, a fully customizable telecom service. In addition, we enable clients of our service to extract the value from telecom data
- enriching their customer experience, business intelligence, and product understanding in the many markets in which we operate. Overview of the position For this position, OXIO is looking for a highly organized and proactive Office Manager Specialist to support day-to-day operations across office management, legal coordination, administrative HR operations, and finance support. This role will work closely with a senior HR leader, providing operational support rather than acting as an HR decision-maker. It is critical to ensuring smooth internal operations and a great employee experience.

Key Responsibilities
- Office Management:
- Manage office logistics, supplies, vendors, and facilities
- Ensure a well-functioning, organized, and welcoming office environment
- Coordinate travel, events, and internal meetings
- Oversee administrative processes and improve operational efficiency
- Legal & Compliance Admin Support:
- Coordinate with internal legal counsel and internal stakeholders
- Maintain and organize contracts, NDAs, and corporate documentation
- Track key deadlines and compliance requirements
- HR Support (Operational Only)
- Coordinate onboarding and offboarding processes (documentation, equipment, access)
- Provide day-to-day administrative support to the HR function in partnership with the senior HR role
- Note: This role does not act as an HR Business Partner or HR decision-maker. It focuses strictly on coordination and administrative support.
- Finance Support (Admin Support)
- Assist with invoice processing, expense tracking, and vendor payments
- Coordinate with the finance team on basic reporting and documentation
- Support budget tracking for office-related expenses Qualifications
- 5-10 years of experience in office management, operations, or administrative roles
- Strong organizational and multitasking skills
- Experience supporting multiple functions (HR, legal, finance) is a plus
- Excellent communication and problem-solving abilities
- High attention to detail and ability to handle confidential information
- Proficiency with common office and productivity tools Nice to Have
- Experience in a startup or fast-paced environment What Success Looks Like
- Smooth day-to-day office operations with minimal friction
- Seamless onboarding and offboarding experiences
- Well-organized documentation and processes across teams
- Strong internal support that enables teams to focus on their core work Benefits
- Be a sub-100 team member at a fast growing start-up
- Have a big impact relative to a small role in larger tech organization
- Mentorship and improvement opportunities
- Career path and growth in individual contributor (IC) tracks as well as management tracks
- Competitive healthcare benefits according to country
- Competitive compensation and a stock option incentive program to ensure long term alignment within the company
- International organization that enables you to work across boundaries, travel to different locations, and enjoy the dynamics of a rapidly growing startup