Project Manager
hace 3 semanas
About ICP ICP is a global leader in Content Operations, partnering with some of the world's most recognizable brands, including Unilever, Diageo, Coca-Cola, Mars, P&G, Starbucks, Coty, L'Oréal, NBCU, and Aetna. Our expertise spans content management, logistics, creative operations, production, and digital commerce enablement, ensuring a seamless flow of content across all systems and channels. We empower brands to achieve operational excellence and confidently manage their content. Content confidently.TM
With offices in Atlanta, London, Mexico City, Mumbai , and Shanghai , we operate on a global scale, delivering world-class solutions that drive exceptional business outcomes.
We're A People First Company
We foster a culture where work/life balance is nurtured and encouraged, offering hybrid working, generous paid time off, paid holidays, volunteer time off, and Summer half-day Fridays. We also take care of our people with competitive medical, dental, and vision benefits, mental health support, and a robust savings plan.
Do you thrive on breaking through challenges and excelling in competitive environments? We are seeking a detail-oriented and organized Project Coordinator/Admin Assistant to join our dynamic Operations Team. This role involves working closely with cross-functional professionals to ensure seamless administrative management. Project Setup & Maintenance
Create and manage projects in HubSpot and Rocket (our PSA system), including financial setup, task creation, and resource allocation if required.
Ensure project accuracy (status, financials) by coordinating with Finance.
Ensure resource reconciliations are completed promptly, in collaboration with the Client Partner, Finance, and Project Management team.
Revenue accruals and DSO: regularly compile and share concise project status reports with Finance based on Client Partner input, highlighting progress, milestones achieved, and any outstanding issues that may impact timelines.
Cross-Functional Collaboration: facilitate communication and collaboration among teams by sharing relevant updates and coordinating project activities as needed.
Maintain and manage essential documentation, such as Master Services Agreements, Scope Of Work, SPros and budgets, ensuring all files are stored correctly and easily accessible to team members.
Accuracy & compliance: fewer financial errors and stronger data integrity.
Faster turnaround: quicker project setup and reconciliation.
Cashflow positive impact: timely reconciliations speed up invoicing and revenue recognition.
5+ years of experience in project coordination
~ Ability to remain agile/flexible
~ Bachelor's degree (or equivalent) in relevant field
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