M25334 Assistant Project Manager

CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security and improving natural resources.

The ERP Project Coordinator Will support the planning, execution, monitoring, and closure of ERP initiatives and business transformation projects-particularly related to Microsoft Dynamics 365, Sapience, SAP Concur and others) and infrastructure/cybersecurity projects-by applying CIMMYT's project governance and change management frameworks. The APM ensures day-to-day coordination, documentation quality, schedule adherence, risk/issue tracking, and stakeholder communication to enable on-time, on-budget delivery.

Key Responsibilities:

- Project Coordination: Maintain integrated project schedules, RAID logs (Risks, Assumptions, Issues, Dependencies), and action trackers; facilitate stand-ups, planning sessions, reviews, and ret ro sp ectives.

- Stakeholder Engagement: Coordinate cross-functional inputs with Finance, HR, Procurement, Science, Operations, and external vendors; prepare concise status updates, minutes, and decision records.

- Scope & Change Control: Support change requests, impact analysis, and configuration baselines under PMO governance; ensure traceability from requirements to deliverables.

- Anticipate and report potential plan deviations, suggesting preventive and corrective actions to remedy deviations.

- Budget & Procurement Support: Assist with budget tracking, vendor onboarding, SOWs, purchase requisitions, and invoice approvals in line with CIMMYT policies.
- Risk & Compliance: Apply PMO standards, data protection and cybersecurity policies, and audit readiness practices; escalate blockers timely to the Head of PMO.
- Planning & Reporting: Consolidate KPls (schedule variance, budget variance, milestone burn-up, defect rate, adoption metrics) and produce weekly/monthly dashboards for senior leadership.
- Quality Assurance: Enforce document templates (charter, plan, test plan, deployment checklist), acceptance criteria, and definition of done; coordinate UAT and go-live readiness.
- Change Management & Training: Support communication plans, stakeholder mapping, training logistics, and post-go-live hypercare.
- Continuous Improvement: Capture lessons learned, contribute to PMO playbooks, and help institutionalize standard operating procedures (SOPs).
- Works closely with the Project Management Office members, Management of the ERP team, Process Owners, Business Analysts, Solution Architects, Information Security, Infrastructure, Application Support, and Change/Communications specialists. External interfaces include ERP implementation partner and managed service providers.

Requirements

- Bachelor's degree in Computer Science, Engineering, Business, or related field; postgraduate study or PM certifications {CAPM, PMP, PRINCE2 Foundation/Practitioner, Scrum Master) are an asset.

- 3-5 years of progressive experience in project coordination or project management roles in enterprise IT.
- Exposure to at least one fullcycle enterprise system initiative (ERP, HCM, Finance, Procurement, or equivalent), infrastructure modernization, or cybersecurity program.
- Proficiency with project tools (MS Project, Planner, SharePoint, Teams, DevOps/Jira), and strong Excel/Power Bl skills for reporting.
- Excellent verbal and written communication skills in English and ideally in Spanish; ability to work in multicultural/international environments.
- Vendor/contract coordination experience and familiarity with procurement processes.

Benefits

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).

Candidates must apply to M25334 ERP Project Coordinator

Please note only short-listed candidates will be contacted.

Foreign national candidates must have legal documents to work in Mexico.

This position will remain open until filled.

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.