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Document Controller

hace 1 mes

Ciudad de México, Ciudad de México Wintershall Dea A tiempo completo

Job Summary

We are seeking a highly skilled Document Controller to join our team at Wintershall Dea. As a Document Controller, you will be responsible for managing the creation, approval, distribution, and maintenance of documents within the project organization.

Key Responsibilities

  • Manage the creation, approval, distribution, and maintenance of documents within the project organization.
  • Ensure that all project-related documents are properly managed and controlled throughout the project lifecycle using the applicable Document Control Systems and processes.
  • Create internal and supplier records as required and prepare documents for transmittal to suppliers and other stakeholders according to project specific procedures.
  • Maintain information in project Electronic Document Management System (EDMS).
  • Create and maintain document numbers in the project's Master Document Register (MDR) including supplier's numbers (doc. ID).
  • Analyze and control all technical documentation related to department and project activities within contractual requirements and Company procedures (including confidentiality levels).
  • Generate reports that could include: Late Reports for document reviews and approvals, Status Reports, Open Reports and others as required and addresses identified problems.
  • Follow document control procedure in transmitting and receiving documents.
  • Generate and maintain the project's documents distribution matrix.
  • Generate and maintain the MDR for project team use and conciliation with suppliers.
  • Handle and register all outgoing and incoming transmittals according to project document control procedure.
  • Review document and transmittal quality according to check list for document control.
  • Suggest improvements to increase efficiency and improve communication of departmental and functional information.
  • May handle confidential or sensitive information or issues.
  • Keep well-informed or latest trends and technology related Document Control functions.
  • Identify and suggest ways to improve the efficiency and effectiveness of the function.

Requirements

  • University degree or other relevant education.
  • 3+ years relevant document control experience, preferably with both operators and contractors.
  • Experience with Pims is preferred.
  • Experience with Mexican field development projects is preferred.
  • Omega Pims.
  • Microsoft Office.
  • Sharepoint.
  • Self-motivated.
  • Excellent communication and cooperation skills.
  • Ability to multitask and prioritize in a high tempo environment.
  • Trust, care, open-minded and brave. Result-oriented with a balanced focus on: HSEQ – Production – Cost awareness - People.
  • Self-motivated.
  • Advanced proficiency in English (written and spoken).

What We Offer

  • Responsibility from day one in a challenging and multidisciplinary working environment.
  • Networking and familiarization within the company.
  • Work & life service which provides advice and supports in all matters affecting work, life, family and health.
  • Global career opportunities and attractive remuneration packages.
  • Provide advice and guidance on HSEQ values, policies and procedures thus fostering consistency and a common approach to where it adds value.
  • Diversity and Inclusion are core elements of our people and organizational culture. We believe that people diverse – including and not limited to gender, ethnicity, age, sexual orientation, religious belief, nationality, social background, disability and thinking style – enrich our lives and strengthen our business. Above all, we welcome and consider applications from all qualified candidates as we champion a culture of belonging that provides fair and equal opportunities for all.