Document Control Specialist
hace 4 semanas
**Document Control Specialist**:
At ABB, we're committed to driving diversity and inclusion across all dimensions. We're looking for a skilled Document Control Specialist to join our global team. As a key member of our project operations team, you'll be responsible for preparing, distributing, and storing accurate and timely customer and supplier documents. You'll ensure effective version control and status tracking, and collaborate with the project team to set up the documentation management system and document controls process.
**Key Responsibilities:**
- Manage documentation to ensure proper version control in the document management system.
- Ensure documentation is maintained in compliance with company procedures, including format, receipt, registration, number, filing, recovery, and issue of documents.
- Assist in preparing the project document list, periodically update and issue the document list, and prepare and update progress reports as per the schedule.
- Set up the documentation management system and document controls process in conjunction with the project team.
- Codify issued documents, ensure reviews, numbering, distribution, filing, and registration are in compliance with procedures.
- Monitor the progress of project documentation, update the receipt and document distribution information register, and communicate deadlines to the project team for document delivery.
- Prepare O&M manuals and maintain all project documents in accordance with the index defined by the team.
- Organize final documents and maintain them in the internal or external archive.
- Monitor and report actual versus planned time for document management work packages.
- Effectively communicate and provide relevant information to stakeholders and customers.
- Support colleagues with advice and guidance on documentation control issues, provide coaching and guidance to less experienced colleagues, and contribute to process enhancements related to document management.
**Requirements:**
- Bachelor's degree in Mechanical, Electrical, Mechatronic, or Electronic Engineering.
- 2 years' experience in document control or a related field.
- Self-motivated and driven to manage responsibilities.
- Strong leadership and interpersonal skills.
- Excel knowledge, basic level.
- Excellent English writing and verbal skills.
- Ability to communicate with suppliers, customers, and ABB upper management.
- Ability to manage multiple tasks with varying due dates.
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