Senior Meeting Coordinator

hace 5 días


Xico, México American Express Global Business Travel A tiempo completo

Amex GBT is a company where colleagues find inspiration in travel as a force for good, making an impact on our industry. We help our colleagues achieve success and offer a collaborative culture where your voice matters.

About the Role

This Senior Meeting Coordinator position requires managing corporate meetings and events through strategy, delivery of objectives, and execution of logistics, effectively working with clients. The role involves coordinating all program planning from post-contract execution to final billing, providing unparalleled customer service. Working closely with client contacts, you will understand and meet program objectives/outcomes.

Key Responsibilities:
  • Program Logistics: Determine meeting logistics, plan for and meet all meeting needs, ensuring a successful event.
  • Vendor Management: Research, negotiate, and manage relationships with vendors, selecting quality vendors and utilizing preferred relationships.
  • Budget Management: Provide estimates, manage program costs, and alert clients of potential budget overruns.
  • Online Registration: Determine program needs, lead the event owner through the process, and ensure a user-friendly site captures necessary data.
  • On-site Assistance: Manage logistics with venue staff, oversee vendor performance, and act as one point of contact.
  • Bill Reconciliation: Review invoices, handle discrepancies, and present clients with correct invoices.
  • Payment: Manage client payment requirements.
  • Reporting: Provide necessary reports, including pre-event and post-event reports.
Requirements:
  • A minimum of 5-7 years of meeting planning experience, with a CMP certification desired.
  • A 4-year degree preferred.
  • Effective communication and professionalism with all levels of management and clients.
  • Microsoft Word and Excel experience at an intermediate level.
  • Experience with meeting industry technology is a plus.
Location:

Mexico - Distrito Federal - Mexico City

The estimated salary for this position is $70,000 per year, based on the location and industry standards. As a Senior Meeting Coordinator at Amex GBT, you will have the opportunity to work with a team that values collaboration and innovation, and provides opportunities for growth and development.


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