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Business Operations Analyst
hace 2 meses
This role requires a strategic thinker with a strong business acumen and analytical skills. We need someone to identify gaps and communicate ideas, solutions, and concerns, as well as mitigation plans for future process development, iterations, and continuous improvement.
Key Responsibilities:
- Review, validate, and process invoices for timely payment to suppliers in Oracle Fusion Apps system, which includes communicating and following up with internal Oracle teams and external suppliers.
- Ensure accuracy and validity of charges by performing audits and comparisons of invoice pricing/rates, billed usage, and totals against purchase orders, contracts, or related spend databases.
- Data entry of invoice and contract metadata into a database for later consumption and analysis.
- Coordinate with suppliers and other team members to reconcile and track invoicing against purchase orders, identify, and close out gaps to ensure invoicing is current and up-to-date.
- Reconcile, review, verify, and correct coding of documents prepared by others (Purchase Orders, Sales Orders, and Invoices) to ensure the accuracy of information.
- Communicate with suppliers, corporate accounts payable teams, and others to resolve discrepancies and respond to inquiries regarding invoices and payment status.
- Work under minimal day-to-day guidance and perform multiple complex and diverse accounting support tasks, ability to resolve AP-related issues through independent research.
- Forecast & Actual support - variance write-ups.
- Perform other business analyst-related activities and comparable level/type as assigned (e.g., quarterly accounting close, monthly metrics collection and preparation, termination savings).
Top Five Requirements:
- Communication & Status: Effective communication is critical, especially when team members must operate independently and still act as a cohesive team unit to external stakeholders.
- SLA's & Reporting:
- Problem Solving: Can you see risk and how to avoid it? This role requires someone that can spot issues, prioritize, and mitigate in accordance with priorities and risk appetite.
- Organization: Business Operations in a start-up environment means keeping many projects on track while managing multiple processes, deliverables, and tasks, yet, still running the day-to-day operations business needs across time zones.
- Change & Process: We need a visionary that can see opportunities for improvement and make changes quickly, even at only 70% baked to improve services to our customers now.
Other Requirements:
- Need USA PT timezone support.
- Be inquisitive and ask around, find the best data sources, and pull reports to present clearly for consumption by your manager and by Leadership.
- Deliver Results: Drive urgent requests, pull together meetings, but always with a 'Teamwork Makes the Dream Work' mentality.
- It's ALL About the Details: You must be detail-oriented and understand that there is not much time during the day to concentrate quietly and focus.
- Support Your Team: You must be able to support your team members when demands heighten in other areas outside your core functions.