Administrative Coordinator for Government Contracting
hace 3 semanas
We are a dynamic building maintenance company poised for growth in the government contracting sector. With a proven track record in the commercial market, we seek an experienced Administrative Coordinator to support our entrepreneurial endeavors and drive organizational efficiency.
Key Responsibilities:
- Collaborate closely with our CEO to streamline administrative tasks and optimize day-to-day operations.
- Aid in preparing government contracting documents, including RFPs and diverse business certifications, ensuring seamless execution.
- Implement HubSpot CRM effectively, adhering to established guidelines and maximizing its potential for organizational efficiency.
- Manage service management software, tailoring settings and automation to meet specific needs.
- Support in categorizing and managing contacts, resumes, references, and other essential documents.
- Foster effective communication with potential clients and participate in networking activities.
- Maintain a positive company reputation by delivering meticulous attention to detail in all tasks.
- Develop a comprehensive phone system, incorporating extensions and professional greetings.
- Communicate comfortably with customers, understanding their needs and ensuring satisfaction.
- Contribute to creating an employee handbook, focusing on PTO and sick leave policies.
- Compile and organize employee reports.
- Collaborate with existing virtual assistants to optimize efficiency in routine tasks.
Qualifications:
- Prior experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft 365 applications, Word, Excel, Planner, etc.
- Strong organizational skills, enabling efficient task management and attention to detail.
- Proficiency in using CRM tools, with experience in HubSpot being advantageous.
- Familiarity with government bidding processes and diverse business certifications.
- Excellent written and verbal communication skills.
- Ability to adapt quickly, especially in government contracting procedures.
Work Schedule and Compensation:
Regular business hours, flexible from 9 AM to 6 PM EST. The estimated salary for this position is $40 per hour, based on industry standards and location factors.
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