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About Veeva Systems, Inc.
Veeva Systems, Inc. is a leading provider of industry cloud solutions for the life sciences industry. Our mission is to help life sciences companies bring therapies to patients faster.
Our Values
We are guided by our core values of Doing the Right Thing, Customer Success, Employee Success, and Speed. We are committed to making a positive impact on our customers, employees, and communities.
The Role
The Office Manager is responsible for maintaining our Mexico City office to a high standard of excellence. This role includes managing day-to-day office processes, coordinating small projects, and maintaining the overall facility.
Key Responsibilities
- Execute daily office walkthroughs to ensure the office is clean and fully stocked with necessary supplies.
- Work with the Global Workplace Team and contractors to ensure health and safety, including fire safety and maintenance of first aid equipment.
- Manage ordering of food, drinks, and supplies, including vendor coordination and associated budgets.
- Ensure a welcoming reception experience for employees and visitors.
- Manage mail and shipping functions for the office.
- Support new hire onboarding with desk setup, office tours, and supplies.
- Act as a point of contact for employee and visitor requests, comments, and concerns.
- Manage office ticketing system and resolve requests or issues efficiently.
- Execute preventative office maintenance and small projects, including budget management.
- Maintain space plans and support managers as they coordinate personnel moves.
- Coordinate all purchases of furniture, fixtures, and equipment for the office.
- Work with property management and maintenance contractors to ensure maintenance is being performed and all issues are resolved.
- Ensure the office is compliant with Veeva security standards, including managing the badging process in the office.
- Manage aspects related to an ISO14001 environmental certification, including environmental management system good practices.
Requirements
This role requires a detail-oriented individual with strong customer service values, time management skills, and the ability to work in a dynamic environment.
What We Offer
Veeva Systems, Inc. offers a dynamic and supportive work environment, with opportunities for growth and development.
