Document Management Specialist
hace 6 horas
About the Role
Wintershall Dea seeks an experienced Document Management Specialist to join their team in a challenging and multidisciplinary working environment.
The ideal candidate will be responsible for managing the creation, approval, distribution, and maintenance of documents within the project organization.
Key Responsibilities
- Ensures that all project-related documents are properly managed and controlled throughout the project lifecycle using applicable Document Control Systems and processes.
- Createssupplier records as required and prepares documents for transmittal to suppliers and other stakeholders according to project specific procedures.
- Maintains information in project Electronic Document Management System (EDMS).
- Creates and maintains document numbers in the project's Master Document Register (MDR) including supplier's numbers (doc. ID).
- Analyzes and controls all technical documentation related to department and project activities within contractual requirements and Company procedures (including confidentiality levels).
- Generates reports that could include: Late Reports for document reviews and approvals, Status Reports, Open Reports and others as required and addresses identified problems.
- Folllowsdocument control procedure in transmitting and receiving documents.
- Generates and maintains the project's documents distribution matrix.
- Generates and maintains the MDR for project team use and conciliation with suppliers.
- Handles and registers all outgoing and incoming transmittals according to project document control procedure.
- Reviews document and transmittal quality according to check list for document control.
- Suggests improvements to increase efficiency and improve communication of departmental and functional information.
- May handle confidential or sensitive information or issues.
- Keeps well-informed or latest trends and technology related Document Control functions.
- Identifies and suggests ways to improve the efficiency and effectiveness of the function.
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