{"Job Title": "Executive Secretary", "Job Summary": "We are seeking a highly skilled and experienced Executive Secretary to provide administrative support to our General Manager. The successful candidate will be responsible for managing the General Manager's diary, coordinating meetings and appointments, and ensuring the smooth running of such meetings. They will also be responsible for handling telephone calls, appointments, mails and emails, and taking action accordingly. Additionally, they will take minutes at the Executive Committee Meeting, coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager, and prepare and manage correspondences with internal and external parties for General Manager's signature.

Responsibilities:

* Manage the General Manager's diary to co-ordinate meetings/appointments
* Handle telephone calls, appointments, mails and emails
* Take minutes at the Executive Committee Meeting
* Coordinate and communicate with various departments and all levels of staff
* Prepare and manage correspondences with internal and external parties
* Attend to requests from divisional, corporate or owners offices
* Facilitate travel arrangements
* Maintain systematic up-to-date filing and tracing systems
* Maintain and update Executive Committee and Department Heads' personal files
* Maintain and update 'Manager-On-Duty' schedule
* Prepare monthly financial data reports
* Maintain confidentiality of sensitive matters/issues
* Manage and upkeep the functionality and cleanliness of the office
* Ensure adequate stock of office stationery

Requirements:

* Diploma education
* Minimum 8 years of secretarial experience with at least 5 years serving the senior management level
* Excellent reading, writing and oral proficiency in English language
* Good working knowledge of MS Excel, Word, & PowerPoint
* Good communication and customer contact skills
* Service oriented with an eye for details
* Ability to work effectively and contribute in a team
* Self-motivated and energetic
* Well-presented and professionally groomed at all times

If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Accommodation and amenities are available for our employees.

Please submit your application, including your resume and a cover letter, to [insert contact information].

We look forward to hearing from you.

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