Legal Assistant

hace 1 mes

Texcoco de Mora, México CIMMYT A tiempo completo
About the Role

CIMMYT is seeking a highly skilled and detail-oriented Legal Assistant to join our Legal Department as a Board Support Specialist. This role will provide critical support to the Contract Life Cycle Management and Corporate Governance functions.

The ideal candidate will have a strong background in law, excellent organizational skills, and the ability to maintain confidentiality. Proficiency in English and Spanish is required, with a minimum C2 level in English as per CEFR.

The successful candidate will be responsible for providing administrative support to the General Counsel, including drafting agendas, preparing meeting materials, and ensuring timely communication with board members. They will also be responsible for maintaining and organizing all board-related documents, including minutes, resolutions, and reports.

Key responsibilities include:

  • Providing support to the Contract Life Cycle Management drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international entities.
  • Assisting the General Counsel in preparing, coordinating, and managing board meetings, including drafting agendas, preparing meeting materials, and ensuring timely communication with board members.
  • Maintaining and organizing all board-related documents, including minutes, resolutions, and reports.
  • Providing assistance to the General Counsel in the Board of Trustees meetings, including logistics, travel arrangements, hospitality arrangements, and providing administrative support.
  • Preparing agendas and attending meetings, taking minutes, capturing action items, and ensuring follow-up and prep information for participants.
  • Liaising with Procurement to process the Department's requests for services, purchases, and requisitions of supplies.
  • Assisting with the preparation of lists, status charts, and data management integral to the Department.
  • Supporting the curation of agreements and other document databases.
  • Maintaining a high level of support for stakeholders requiring input, search, and update data and information.
  • Managing and tracking a high volume of tasks and projects, ensuring deadlines are met and priorities are maintained.
  • Participating in the ongoing optimization of legal service processes and guidelines, contributing to improved efficiency and effectiveness.
  • Ensuring proper follow-up on assigned tasks, tracking progress daily using provided dashboards and KPI monitoring tools, and preparing progress updates for relevant stakeholders.

Requirements

  • Bachelor's degree in law.
  • At least 4 years of experience working with a Board of Directors and/or Corporate Governance Body or similar roles.
  • Strong organizational skills that reflect an ability to organize and prioritize work in a setting with frequent and rapid priority and assignment changes and additions coming from multiple sources in a fast-paced environment.
  • Ability to maintain a high level of integrity and discretion in handling confidential information.
  • Proficiency in English and Spanish, with a minimum C2 level in English as per CEFR.
  • Proficient computer skills, including Microsoft Office, Zoom, and Adobe Acrobat, and willingness to learn/master other programs and software as necessary.
  • Excellent organizational, writing, research, and communication skills, including the ability to communicate legal concepts to lay stakeholders.
  • The candidate must exhibit a sense of urgency and commitment to his responsibilities and deadlines.

Benefits

CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law, our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR/Infonavit).

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