Executive Board Support Professional

hace 7 días

Texcoco de Mora, México CIMMYT A tiempo completo

CIMMYT Overview

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow's problems today. With a strong focus on applied agricultural science, particularly in the Global South, CIMMYT enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.

The organization is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

Job Title: Executive Board Support Professional

This role will be based at CIMMYT headquarters in Texcoco, State of Mexico, near Mexico City.

Salary: We offer an attractive remuneration package, including a salary range of $55,000-$65,000 per annum, depending on experience, plus benefits such as year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).

Responsibilities:

  • Support the Contract Life Cycle Management drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international (private and public) entities.
  • Assist the General Counsel in preparing, coordinating, and managing board meetings, including drafting agendas, preparing meeting materials, and ensuring timely communication with board members.
  • Maintain and organize all board-related documents, including minutes, resolutions, and reports, ensuring accuracy and confidentiality.
  • Provide assistance to the General Counsel in the Board of Trustees meetings, including logistics, travel arrangements, hospitality arrangements, and providing administrative support.
  • Prepare agendas and attend meetings and take minutes; capture action items and ensure follow-up and prep information for participants; ensure Department tasks are met, among other administrative tasks, such as making expense reports, processing payments, travel arrangements, advances, accommodation, and documentation, reporting of activities, etc.
  • Liaise with Procurement to process the Department's requests for services, purchases, and requisitions of supplies.
  • Assist with the preparation of lists, status charts, and data management integral to the Department.
  • Support the curation of agreements and other document databases.
  • Maintain a high level of support for stakeholders requiring input, search, and update data and information.
  • Manage and track a high volume of tasks and projects, ensuring deadlines are met and priorities are maintained.
  • Participate in the ongoing optimization of legal service processes and guidelines, contributing to improved efficiency and effectiveness.
  • Ensure proper follow-up on assigned tasks, track progress daily using provided dashboards and KPI monitoring tools, and prepare progress updates for relevant stakeholders.

Requirements:

  • A bachelor's degree in law.
  • At least 4 years of experience working with a Board of Directors and/or Corporate Governance Body or similar roles.
  • Strong organizational skills that reflect an ability to organize and prioritize work in a setting with frequent and rapid priority and assignment changes and additions coming from multiple sources in a fast-paced environment.
  • Ability to maintain a high level of integrity and discretion in handling confidential information.
  • Proficiency in English and Spanish.
  • Proficient computer skills (at a minimum: Microsoft Office, Zoom, and Adobe Acrobat) and willingness to learn/master other programs and software as necessary.
  • Excellent organizational, writing, research, and communication skills, including the ability to communicate legal concepts to lay (non-legal) stakeholders.
  • A sense of urgency and commitment to responsibilities and deadlines.

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