Associate Accountant II

What will you be doing?

• Receiving, reviewing, and verifying incoming invoices for accuracy, proper authorization, and completeness.
• Matching invoice details with purchase orders (PO) and receiving documents (or goods received notes) to ensure the billed items, quantities, and prices are correct and were received as expected.
• Accurately entering invoice data into the accounting or Enterprise Resource Planning (ERP) system and coding expenses to the correct general ledger accounts and cost centers.
• Regularly reconciling the accounts payable ledger to vendor statements and bank statements to ensure all transactions are accounted for and resolve any outstanding balances or discrepancies.
• Acting as a point of contact for vendors regarding payment inquiries and disputes, and maintaining accurate and up-to-date vendor records, including contact information and tax documents.
• Generating reports such as accounts payable aging reports (which show overdue invoices), cash flow projections, and vendor spend analyses to assist management with budgeting and strategic decision-making.
• Assisting with month-end and year-end closing procedures, which includes preparing accrual entries for unpaid expenses and providing documentation for internal and external audits.
• Ensuring all processes adhere to internal financial controls, company policies, tax laws. (Invoice information required, Documentation that supports the materiality)
• Identifying and recommending opportunities to improve the efficiency of the AP workflow.

What experience would we like you to have?

• Public Accountant with a strong grasp of basic accounting concepts, bookkeeping practices, and financial principles is essential.
• Experience (2-3 years) with accounting and Enterprise Resource Planning (ERP) systems like, SAP, or Oracle, etc.
• Proficiency in Microsoft Excel, including functions like pivot tables and data analysis, is critical for managing data and generating reports.
• The ability to perform account and bank reconciliations to identify and resolve discrepancies is a core competency.
• Understanding relevant tax regulations.
• The role demands managing a high volume of invoices and meeting strict payment deadlines, requiring excellent organizational and time management skills.
• Meticulousness is paramount to avoid errors, duplicate payments, and fraud, which can have significant financial implications.
• The ability to proactively investigate and resolve issues, such as invoice disputes or payment delays, is crucial for maintaining smooth operations.
• Effective written and verbal communication skills in English are necessary for clear interactions with vendors, internal departments (like purchasing), and management.
• Handling sensitive financial information requires a high level of integrity and adherence to confidentiality standards.